Executive Assistant To Chief Executive Officer

Position: Executive Assistant

Company: Omicsveu

Summary:

As a leading organization in Life Sciences, Omicsveu is dedicated to delivering innovative solutions and exceptional results for our clients. We are seeking a highly skilled and motivated Executive Assistant to provide strategic and administrative support to our leadership team.

This role demands a proactive professional who is detail-oriented, demonstrates excellent organizational skills, and maintains the highest standards of discretion and confidentiality. 

We are particularly seeking candidates from top-tier institutes with a proven track record of success and at least two years of relevant industry experience.

Key Responsibilities:

Calendar Management:

• Manage the executives calendar, schedule internal and external meetings, and coordinate video and audio conferencing as required.
• Anticipate scheduling conflicts and prioritize tasks effectively.

Travel Coordination:

• Organize comprehensive global and domestic travel arrangements, including itinerary planning and logistical support.
• Ensure travel-related expenses are documented and submitted promptly.

Expense Management:

• Prepare, review, and submit accurate expense and mileage reports in a timely manner.
• Track and reconcile budgets and ensure adherence to company policies.

Meeting Preparation:

• Prepare executives for meetings by organizing agendas, background materials, and action items.
• Facilitate meeting logistics, including room bookings, technology setup, and documentation of minutes.

Strategic Support:

• Conduct research and compile data for presentations, reports, and project analysis.
• Assist in the preparation of organization charts, communication plans, and special projects.

Technology Proficiency:

• Demonstrate advanced proficiency in Outlook 365, MS Copilot, and Agent tools to optimize productivity and collaboration.
• Adapt and integrate Large Language Models (LLMs) and AI tools to streamline workflows and enhance workplace efficiency.

Communication Liaison:

• Represent the executive in interactions with senior officials and stakeholders within and outside the organization.
• Act as a gatekeeper to screen calls, emails, and other correspondence.

Confidentiality & Discretion:

• Protect sensitive company operations and information by exercising discretion and maintaining confidentiality.

Team Collaboration:

• Participate in team initiatives such as employee engagement programs and cross-departmental projects.
• Serve as a proactive team player who contributes to a positive work environment.

Qualifications:

• Bachelors degree from a recognized university, preferably from a top-tier institute, a Master's Degree is highly preferred.
• A minimum of 5 years of relevant industry experience in administrative, executive, or operations roles.
• Proficiency in English with exceptional verbal and written communication skills.
• Advanced knowledge and usage of Outlook 365, MS Copilot, and AI-based tools.