Opening For Executive Assistant profile - Thane

About the Company -

Ventura is an omnichannel trading and investment platform with a network of branches, sub-brokers and Digital Channels. Founded in 1994, the company is now entering the next phase of growth by pivoting to a digital-first approach and strengthening its direct-to-consumer franchise. The company has now carved out a separate fintech vertical tasked with digital transformation using cutting-edge technology and bringing in fresh talent.

Position: Executive Assistant to CEO / Director

Location: Mumbai Thane

Gender Preference: Female

CEO:

1. Calendar Management: have up-to-date calendar to ensure effective daily schedules and attendance.

2. Screening phone calls and dealing with the enquiries where appropriate.

3. Preparing MoMs, emailing & following up on the same .

4. Composing and preparing correspondence one behalf of the CEO as and when required and as guided.

5. Collating reports and documents for weekly and monthly meeting as and when instructed and to co-ordinate with different teams to ensure the tasks are delivered on time to the CEO.

6. Working and managing the CEO/MDs office efficiently and proactively

7. Administrative support to the CEO as and when required.

8. Maintaining sensitivity and confidentiality about all the tasks assigned.

9. Handling all travel related duties for both Domestic & International.

10. Meeting and greeting the Clients who comes to meet the CEO.

Administrative:

1. Handling of Meeting rooms/Auditorium & Training room bookings every day.

2. Ensuring that the equipments in the same are functioning and taking care of the same if not.

3. General office administration to be handled proactively.

Travel desk:

1. Handling travel desk for Head Office & for Pan-India Employees

2. Maintaining a log, approving expenses & submitting the same to the accounts department.

3. Ensuring that all the travel related documents are filed for future correspondence and for easy access.

Skills Required:

1. Excellent Communication Skills, Should be Presentable, Should be apt with current

Market conditions

2. Should have an experience of at least 3years in the same

3. Good telephone and email etiquettes

4. Excellent relations management with clients, employees and outside agencies

5. Highly time and service oriented person, proactive and a go-getter

6. Proficiency with latest versions of MS-Office viz. Word, Excel, PowerPoint, MS-Outlook