Urgent Hiring - Front Office Cum Admin

Position Overview:

We are looking for a highly organized and proactive Front Office Cum Admin. The ideal candidate will manage correspondence, organize files, coordinate with stakeholders, and ensure the smooth operation of the Director's office.

Role & responsibilities

• Greet and assist visitors or clients in a friendly and professional manner.
• Answer phone calls and direct them to the appropriate department or staff.
• Respond to emails and inquiries from clients or customers.
• Appointment Scheduling & Meeting Coordination maintain office calendars.
• Manage incoming and outgoing mail and packages.
• Oversee day-to-day operations of the office, ensuring a clean and organized environment.
• Prepare and maintain office documents and reports.
• Assist with data entry, filing, and other administrative tasks.
• Ensure proper filing and organizing documents, both physical and digital.
• Maintain inventory and records of office assets and equipment.
• Manage office supplies, stationeries, and ensure stock levels are maintained.
• Liaise with external vendors for office maintenance, including repairs, cleaning, and equipment servicing.
• Accumulate the petty cash vouchers and courier it to Surat office (Abhishek Chetan)
• Upload petty cash vouchers on Odoo portal according to the given series. Scan & upload all the relevant documents in pdf form and saved all for future
• Issue Stationery & Housekeeping Materials as per the requirement and keep records & maintain Excel file also.
• Maintain proper record of Inward & Outward Courier for future reference and received inward courier are handed over to authority person with proper sign for receiving.
• Coordinate schedules for meetings, conferences, or other events.
• Work closely with the back office, finance, HR, and other departments to facilitate smooth communication and workflow.
• Assist with any additional tasks or projects as required by the management team.
• Verify the Bills (Rent, Courier and Water) and forward it to Accounts department with all supporting document for
• Verify the Misc. Bills (Grocery, Puja flower, Newspaper and cash memo) & forward to for payment.

Preferred candidate profile

• Strong multitasking ability with effective prioritization skills.
• Excellent organizational and time-management capabilities.
• Proficient in MS Office Suite; familiarity with other software is a plus.
• Strong verbal and written communication skills in English and Hindi.
• Proactive attitude with the ability to take initiative independently.
• Discretion in handling confidential information.
• Strong problem-solving skills with informed decision-making abilities.
• High attention to detail and accuracy in all tasks performed