Administration Executive

Role & responsibilities

1. Administrative Support:
• Manage office supplies inventory and place orders when necessary.
• Maintain organized and up-to-date filing systems (physical and digital).
• Handle incoming and outgoing correspondence.
2. Coordination:
• Act as the first point of contact for vendors, clients, and other stakeholders.
• Coordinate schedules, meetings, and appointments for team members.
• Assist in organizing company events, training sessions, and meetings.
3. HR Assistance:
• Support recruitment processes, including scheduling interviews and onboarding new employees.
• Maintain employee attendance records and assist in payroll preparation.
4. Document Management:
• Ensure all statutory documents, licenses, and certificates are renewed and compliant.
• Prepare reports, presentations, and correspondence as needed.
5. Facility Management:
• Oversee maintenance and cleanliness of the office and coordinate with the facility team for HVAC system upkeep.
• Ensure safety protocols are followed.
6. Other Duties:
• Provide support to other departments as required.
• Handle ad-hoc administrative tasks to contribute to operational efficiency.

Skills and Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with office equipment and software.
• Ability to handle confidential information with discretion.
• Problem-solving mindset with attention to detail.