Administration Executive

We are looking for an experienced Administration Executive to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments. A great administration Executive has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

Role & Responsibilities

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• allocate responsibilities and office space
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Coordinate and schedule internal and external meetings, including meeting room bookings and catering arrangements.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Serve as the primary point of contact for internal and external inquiries,

including phone calls, emails.

• Facilitate effective communication within the team and with other

departments.

• Monitor costs and expenses to assist in budget preparation
• Assist in organizing team-building activities and employee engagement

initiatives.

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Maintain accurate records of company documentation, including contracts, policies, and procedures.
• Ensuring all logistical arrangements are handled efficiently.
• Liaising with landlord/local authorities/ facilities service provider.
• Act as SPOC for all travel related and hotel accommodation arrangements and queries for employees.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations

Requirements & Qualification:

• Proven experience as administration Executive
• In-depth understanding of office management procedures.
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills