Logistics Executive

Role & responsibilities

Invoicing and Purchasing:

• Manage day-to-day order processing from Purchasing to Invoicing using SAP Business One.
• Ensure accuracy in purchase orders, invoices and timely dispatch & delivery of material.
• Coordinate with suppliers and vendors to ensure timely procurement of goods and services.
• Preparate GRN and Invoices once items are available in the warehouse.
• Liaising and negotiating with vendors for third-party items to be supplied with orders
• Explore more vendors for the same products for quality and cost reductions.
• Processing vendor bills and timely payments

Logistics Operations

• Track and coordinate with suppliers for the timely order & delivery of Purchased materials
• Ensure timely dispatch to the customer following all necessary documentation checking.
• Oversee inventory levels to avoid stockouts or overstocking.

Reporting and MIS (Management Information Systems):

• Generate periodic reports on logistics performance, stock levels, and procurement metrics using SAP Business One.
• Prepare and update MIS reports & dashboards 
• Analyze data to identify trends, inefficiencies, and opportunities for improvement.
• Prepare accounts receivable report monthly

Compliance and Documentation:

• Ensure adherence to all processes as per the statutory compliances: GST, E-Way bills, E-Invoicing etc.
• Prepare accurate documentation for shipments, purchasing, and invoicing transactions.
• Document management & filing as per the company systems

Cross-Functional Collaboration:

• Work closely with finance, stores, and sales teams to align logistics activities 
• Address and resolve logistics issues promptly to avoid disruption to operations.
• Consistently try to improve the existing processes for smooth operation by analyzing and optimizing logistic procedures and reducing costs.

Key Qualifications

Education: Bachelor's degree in commerce, Economics, Business Administration, Supply Chain Management, or a related field.

Experience: 3-5 years of relevant experience in logistics and procurement, with proven expertise in SAP Business One for invoicing and purchasing. 

Technical Skills

• Proficiency in SAP Business One (essential).
• Advanced knowledge of Microsoft Excel for reporting and data analysis.
• Familiarity with inventory management systems and tools.

Soft Skills:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with strong organizational skills.