Personal Assistant To CEO

Job Title

Executive Assistant to CEO

Job Summary

The Executive Assistant to the CEO will manage administrative, operational, and hospitality-related activities to ensure seamless coordination and support. The role demands strong organizational skills, stakeholder management, and attention to detail, acting as a critical point of contact for both internal and external stakeholders. The assistant will handle travel arrangements, scheduling, correspondence, and confidential tasks while supporting the CEO.

Key Responsibilities

• Manage all administrative tasks for the CEO, including hospitality and travel arrangements, scheduling payments, and creating detailed itineraries.
• Manage CEOs calendar by coordinating meetings, conferences, teleconferences, and travel plans.
• Handle priority and confidential inquiries with appropriate correspondence or messaging on behalf of the CEO.
• Ensure efficient communication by responding to or routing inquiries, greeting visitors, and managing calls professionally.
• Arrange and manage documents, meeting papers, and approvals for the CEO and Board of Directors.
• Monitor and forward emails, and oversee courier services through the admin and travel desks.
• Coordinate appointments for the CEO and Board, ensuring optimal use of their schedules.
• Update and maintain multiple forms of databases, including contacts, loyalty programs, others Etc.
• Research and provide information requested by the CEO and Board, including industry news updates.
• Handle payments for company-sponsored credit cards and ensure compliance with necessary protocols.
• Maintain logbooks for CEOs travel details and submit reports to the legal department.
• Support administrative functions, including assisting receptionists, secretaries, or admin officers as required.
• Verify and process invoices for payment approval with the accounts department.
• Arrange meals for directors and guests at office premises or external locations as needed.
• Assist with personal tasks for the CEO's family members, including visa applications.

Qualifications

MBA or equivalent degree

Skills and Competencies

Capability Competencies:

• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.

Leadership Competencies:

• Multitasking and time management expertise.
• Excellent stakeholder management and interpersonal skills.

Experience

• At least 3 years of experience in the similar role

Location

• Nariman Point, Mumbai