DigiTOP - Payroll Consultant (5-8 yrs)

1 Processing Payroll:

- Collecting time sheets from all business units and then consolidating.

- Checking eligible leave days and changing in the time sheets.

- Calculating previous month absent days and uploading calculated amount in ERP for recovery.

- Checking weekend pay eligibility and changing the time sheets as per eligibility.

- Calculating proportionate food allowance amount for new and old employees.

- Uploading and consolidating All Business Unit Eligible OT hours and Adjustment OT hours as per approved OT.

- Processing payroll and taking all reports.

- Sending all approved payroll reports to finance department for approval. (No. of Employees Approx -> 3000)

Monthly Payroll Monthly

2 Knowledge of organisational Structure, Relationship, Planning Status, OM Objects, Positions are created in SAP -HCM modules.

Employee Master Data Daily

3 Knowledge of Time Management process flow on how attendance, leave quota is generated, absence quota corrections and time evaluation process is done in SAP-HCM module.

4 Knowledge on how wage types, pay scale type, pay scale area, pay scale group, retroactive accounting, and posting to accounting are performed in HCM module. Monthly Payroll Monthly

5 Creating /Changing/Delimiting Basic Pay, recurring payments/deductions (IT0014), creating additional payments (IT0015). Employee Master Data Daily

6 Creating additional Off-Cycle Payments (IT 0267), Creating Employee Remuneration (IT 2010), Executing Off-cycle payroll run for special payments, Off-Cycle workbench for Annual Leave settlement, Final settlements under off-cycle payroll on demand. Off cycle payments Daily

7 Payroll Simulation for individual employee or bulk of employees based on payroll area, Release payroll, Payroll Schema, Test run, live run, analysing of payroll results are as per company policies and practices. Monthly Payroll Monthly

8 Process of Payroll Calculation for month end and Wage Reporter to analyse the comparison with current Vs previous months. Monthly Payroll Monthly

9 Process of payroll register and WPS file generations for salary upload to bank website.

Posting of payroll entries to Finance and passing out of payroll JV's to respective company finance managers/ head of finance. Monthly Payroll Monthly

10 Processing Salary Adjustments - Previous month arrear in Offcycle and Monthly Payroll process Offcycle payments Weekly

11 Updating Bank Account Details for employees - New employees and Existing old employees changing bank account Employee Bank Master Data Weekly

12 Updating and rechecking Employee Master Creation Details with its supports of documents - once created in SAP system Employee Master Data Daily

13 Updating for any Leave Return Date in ERP employee master and subsequent changes in return date. Data Update Weekly

14 Sending monthly pay slips by email to all employees, including overseas employees, using File enter software and Excel macro programming Employee Email ID despatch Monthly

15 Updating Staff advance details after checking with Accounts Department and coordinating with accounts team for staff advance amount reconciliation for month-end recovery from salary Payroll recoverable Monthly

16 Providing required reports to division's Admin / HR (Employee master, Exit Employees List, Employee information, Salary Details & etc.) General reports Weekly

17 Keeping email records for settlement outstanding details for tracking and clearing with departments for any query on departure of employees for vacation/encashments/final settlements. Tracking pending mails Daily

18 Providing indemnity accrual details to Finance department and providing year-end report for all the pay-cycles Audit/Actuturial/Provision Annually