Administration Executive

What We Are Looking For:

• Freshers with good written and verbal communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
• A proactive mindset, with attention to detail and organizational abilities.
• Enthusiastic individual who is eager to learn and grow in an administrative role.
• Willingness and ability to commute for office-related activities as required.
• Preference: Male candidates only.

What You Will Be Doing:

Travel and Accommodation Management

• Arrange domestic and international travel for employees, handling bookings, accommodations, and transport within policy guidelines.
• Coordinate travel insurance renewals and support employees through the visa application process.

Vendor Management

• Establish and manage relationships with service providers, handle vendor negotiations, and resolve issues related to travel services.

Legal and Compliance Activities

• Purchase stamp paper, handle notary/franking tasks, and ensure all legal activities align with company requirements.

Petty Cash and Corporate Portal Handling

• Manage petty cash transactions and maintain accurate records.
• Oversee corporate expenses and reimbursement portals for timely processing of employee claims.

Merchandise and Utilities Management

• Maintain office supplies, manage inventory, and coordinate the payment of utilities 

Courier and Document Filing

• Coordinate internal and external courier services and ensure organized filing of essential documents.
• Or personally deliver documents for couriers when required and ensure accurate tracking and filing of essential documents.

Reimbursement Process and MS Office Usage

• Process employee reimbursement claims, track expenses, and manage reporting and documentation using MS Office.

Admin Operations

• Support general office operations, address ad-hoc requests, and ensure a well-organized and efficient work environment.

HR Support Activities

•      Bring snacks or cakes as needed for HR activities and events.