Accounts Payable

Invoice Processing: Receiving, reviewing, and processing incoming invoices from suppliers and vendors for goods and services provided.

Verification and Validation: Ensuring the accuracy and validity of invoices by verifying quantities, prices, terms, and other details against purchase orders and agreements.

Vendor Communication: Interacting with vendors and suppliers to resolve discrepancies, clarify invoice details, and address payment-related inquiries.

Purchase Order Matching: Matching invoices with corresponding purchase orders and receiving reports to ensure proper authorization and receipt of goods or services.

Data Entry and Coding: Accurately entering invoice data into the accounting system and assigning appropriate account codes for tracking and reporting purposes.

Expense Coding: Allocating expenses to the correct cost centers, departments, or projects as per the company's chart of accounts.

Payment Processing: Preparing and scheduling payments to vendors within agreed-upon payment terms, which may involve checks, electronic transfers, or other payment methods.

Vendor Reconciliation: Reconciling vendor statements and accounts to resolve any discrepancies and ensure accurate payment records.

Record Keeping: Maintaining organized and up-to-date records of invoices, payments, and related documentation for audit and reporting purposes.

Compliance: Ensuring compliance with company policies, financial regulations, and tax requirements related to accounts payable.