Facility Manager

Facility Management
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Ensure site Facility Management through the internal and outsourced support
Review facilities periodically within the budgetary and company guidelines and ensure
optimum utilization of the facility infrastructures
Oversee the maintenance of Office Property and ensure timely completion of renovation
work, wherever required
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Effective management of horticulture and landscape development
Ensure there is proper utilization of facility maintenance staff
Plan and manage facility central services such as reception, security, cleaning, catering,
waste disposal and parking
Asset Management
Supervise repair, maintenance & replacement of office equipment’s, appliances,
furniture, furnishings, and building, etc.
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Monitor & effectively run the EPABX System & other communication equipment
Facilitate asset management of all assets across multiple locations
Ensure optimum space allocation for workstations and effective utilization of space and
resources for new buildings, or re-organizing current premises
Vendor Management
Vendor management of Housekeeping, Transportation, Courier, Cab Records
Ensure timely raising & approval of Monthly Debit Notes of Admin & Canteen for
Conference expenses
Identify vendors, conduct technical & commercial evaluations, define specifications, and
submit recommendations
Review the records of all the AMC & Rate Contracts
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Coordination with Agencies
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Liaising with government authorities, Licenses department, local police authorities etc
for smooth and seamless compliance with required statutory and legal requirement
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Possess knowledge of legal documentation, drafting & vetting, compliance and due
diligence issues
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Ensure compliance with health and safety standards and industry codes
General Office Operations
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Coordinate with all the departments within the corporate office and all branch offices
Assist in managing Housekeeping, Security, Maintenance & Front desk, Pantry and
Cafeteria
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Monitor the overall functioning of processes, identifying improvement areas and
implementing adequate measures to maximize stakeholder satisfaction level
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Audit disaster management procedures and incorporate good practices to ensure efficient
disaster management
Prepare comprehensive monthly MIS Reports as per the requirement
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HR Related Tasks
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Handle HR Operations
Assist with on boarding and exit process as and when required
Supervise and conduct all administration matters pertaining to the HR function
Manage the day to day operation of the employee relations function
Assist the HR Team and work in accordance with the organizational objectives
Ability to consistently and fairly apply appropriate policies, guidelines, procedures and
processes.
Effectively interacts with colleagues and concerned parties internally and externally
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Strong domain knowledge
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Good communication skills both written as well as verbal
Good Interpersonal skills
Ability to work in a high-pressure environment
Relationship management skills
Presentation and report writing skills
Process- oriented
Strong analytical skills
Business Acumen
Knowledge of or experience of working in SAP/ERP environment will be an added
advantage