Virtual Assistant

Job Description:

Position Overview: We are looking for a virtual assistant to provide administrative and clerical support to our team while working remotely. The ideal candidate should be proactive, detail-oriented, and able to manage tasks efficiently. You will be responsible for a wide range of tasks, from scheduling appointments and managing emails to conducting research and assisting with various projects. This is work from home (need to come to office once in a week).

Position: Virtual Assistant

Location: Mohali, Punjab

Working Time: 4:00 pm - 1:00 AM IST (5 days working)

Mode: Hybrid Mode

Key Responsibilities:

• Provide support to the executive team (in the US) as directed to ensure that organization goals and objectives are accomplished and operations run efficiently
• Meetings Management: Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Calendar Management: Maintaining the project team calendar to showcase all key events that need to be planned.
• Documentation: recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentation are captured and organized for ease of access.
• Conduct research, collect and analyse data to prepare reports and documents for review and presentation by boards of directors, committees, and executives
• Take the lead on strategic initiatives important for organization culture and success.
• Resolving issues and troubleshooting a variety of situations
• Uphold a strict level of confidentiality
• Experienced in handling reporting tools and maintaining dashboards
• Has attention to detail, high accountability, maintains utmost level of confidentiality, etc
  
  Requirements

1. 1+ Prior experience of working with a fast-growing organization preferred

2. Bachelors degree mandatory (Accounting background Preferred)

3. Proficiency in Microsoft Office suites (Word, Excel, PowerPoint, Outlook).

4. Excellent organizational and multitasking abilities
5. Excellent written and oral communication skills
6. Experienced in working & coordinating across functions.
7. Prior experience in a similar role working closely with the senior leadership.
8. Must have personal laptop, reliable internet connection, and dedicated work space.