Manager - Administration & Security

1. Administration Management:
• Oversee the day-to-day administration of the office and plant facilities.
• Manage office supplies, logistics, transportation, and other facilities management.
• Ensure all office equipment and machinery are functioning optimally and coordinate maintenance.
• Maintain effective communication with internal departments to ensure smooth operations.
• Oversee the management of contracts with vendors and service providers.
• Maintain records, manage internal communication, and organize meetings and events.
• Handle travel arrangements, accommodation bookings, and employee relocation support.
2. Security Management:
• Develop and implement security protocols and policies for both the head office and the plant.
• Ensure the protection of company assets, personnel, and confidential information.
• Coordinate with local authorities for security matters.
• Conduct regular security audits and assessments.
• Oversee and manage the security team, including hiring, training, and scheduling shifts.
• Respond to emergencies and manage crisis situations effectively.
• Monitor security equipment (CCTV, alarms, access control systems) and ensure their proper functionality.
3. Team Leadership:
• Lead, mentor, and guide the administrative and security teams.
• Promote a culture of safety, security, and compliance within the teams.
• Conduct performance evaluations, set goals, and provide ongoing support to team members.
4. Compliance & Reporting:
• Ensure all activities comply with legal, regulatory, and safety standards.
• Prepare and submit regular reports on administrative and security operations to senior management.
• Stay updated on best practices and industry standards for administration and security.
5. Budget Management:
• Manage budgets for administrative services and security operations.
• Review and control expenses to ensure cost efficiency.

Key Skills & Qualifications:

• Bachelor's degree in Business Administration, Security Management, or a related field (Masters preferred).
• Minimum 10+ years of experience in administration and security management, ideally in a manufacturing or corporate environment.
• Strong knowledge of security systems, emergency protocols, and risk management.
• Proven ability to lead teams, manage operations, and handle multiple tasks efficiently.
• Excellent communication, negotiation, and interpersonal skills.
• Strong problem-solving skills and the ability to work under pressure.
• Ability to work collaboratively with various departments and external agencies.
• Familiarity with legal and regulatory compliance related to security operations.
• Proficiency in MS Office and other administrative tools.
• Willingness to travel between Mumbai and Silvassa.