Executive Assistant To Managing Director

Job Summary:

We are seeking a highly organized and detail-oriented Office Admin Secretary to provide administrative support to our team. The successful candidate will be responsible for managing daily office operations, coordinating schedules, and ensuring seamless communication between staff members.

Key Responsibilities:

Administrative Tasks:

• Manage and maintain accurate and up-to-date records, files, and databases.
• Prepare and distribute meeting materials, agendas, and minutes.
• Coordinate travel arrangements, expense reports, and invoices.
• Perform basic bookkeeping and accounting duties.

1. Scheduling and Calendar Management:
• Maintain and update calendars for senior staff members.
• Schedule appointments, meetings, and events.
• Ensure timely and efficient use of meeting rooms and equipment.
2. Communication and Correspondence:
• Answer and direct phone calls, emails, and faxes.
• Respond to routine inquiries and requests.
• Draft and edit correspondence, reports, and other documents.
3. Office Operations:
• Manage office supplies and inventory.
• Maintain a clean and organized workspace.
• Perform other administrative tasks as needed.
4. Support to Senior Staff:
• Provide administrative support to senior staff members.
• Assist with special projects and initiatives.
• Maintain confidentiality and discretion when handling sensitive information.

Requirements:

1. Education: bachelors degree / post graduates are preferred.
2. Experience: 4-6 years of experience as an administrative assistant or secretary.
3. Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work independently.
• Familiarity with basic accounting principles and bookkeeping software.