Admin Executive

Perform administrative tasks, including data entry, project budgeting, paperwork, and
ensuring the required materials are delivered to the worksite.
Prepare invoices and purchase orders, maintain detailed records of inventory, order new
supplies and equipment when necessary.
Developing a budget with the finance department. Find vendors and suppliers that suit the
budget.
Monitor and follow-up on administrative procedures. Coordinate office activities and
operations to secure efficiency and compliance to company policies.
Manage agendas/travel arrangements/appointments etc. for the upper management. Extend
support for business travels for Outamation executives and guests.
Manage the facility management activities at the site like housekeeping, security, building
coordination, repairs and maintenance, pantry, reception, courier,
Responsible for effective administration of cafeteria management, transportation and travel.
Maintain the inventory of printing and stationery related items. Keep stock of office supplies
and place orders when necessary.
Create and update records and databases with personnel, financial and other data. Oversee
the daily attendance and create daily attendance report for the location.
Responsible and part for employee engagement E.g., client visit, get-together, annual
functions, welfare activities, etc.
Petty cash management. Support budgeting and bookkeeping procedures.
Complete the activities related to transfer, withdrawal, cash deposit at the bank as required
Prepare and submit monthly MIS reports related to inventory, expenses, vendor wise payment
reports. Create MIS and documents as and when necessary, as per the requirement by
Management.
Vendor management: Create new vendors for cost optimization and quality works.
Coordination with safety and security team for ensuring safe and healthy environment.