Assistant Manager - HR & Admin

Role & responsibilities

• Facilitate the performance of key HR functions including pre-boarding, onboarding, time & attendance, and offboarding of employees.
• Documentation of new joiners as per internal and statutory requirements
• Onboarding and Orientation: Assist in the onboarding process of new hires, ensuring a smooth and welcoming experience. Conduct orientation sessions and provide necessary information to help them integrate into the company culture.
• Prepare & issue Appointments, Confirmation, Promotions & other letters to employees as applicable.
• Leave & Attendance Management
• Employee database management and Maintenance of the HR records and systems
• Payroll Management/ Resolving payroll enquiries in a professional manner.
• Process the full & final settlement of exited employees by providing inputs to the payroll team.
• Bonus/Compensation Management / Reimbursement / Employee Referral Payments.
• Medical insurance/ Health insurance management.
• Policies and procedure documentation
• Ensure all exit formalities are completed by all concerned parties as per the laid down process.
• Strong knowledge in data management
• Support with audits and quality reviews to always ensure data accuracy.
• Prepare, update & periodically publish HR MIS Reports facilitating effective decision making.
• Ensure timely deliverables are met with accuracy as metrics.
• Should have experience in handling vendor payroll and have ability to handle the payroll by self.
• Benefits Administration: Support the HR team in managing employee benefits programs, including health insurance, retirement plans, and other perks.
• HR Reporting & Analytics: Help gather HR data and assist in generating reports and insights to support data-driven decision-making.
• Employee Support: Be the first point of contact for employee inquiries, providing timely and accurate responses to various HR-related questions and concerns.

Skills / Knowledge:

• Written and Verbal Communication Skills clear concise actionable messaging, and presentation skills.
• Excellent interpersonal, negotiation, and conflict-resolution skills
• Have clear logical thinking and paying attention to details.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Knowledge of employment legislation and regulations
• Empathy and Confidentiality: Display empathy and understanding when dealing with employee concerns, ensuring confidentiality is always maintained.
• Proactivity: Demonstrate a proactive approach to problem-solving and the ability to anticipate HR needs. Thrive in a fast-paced environment, handling multiple tasks and priorities with ease.