Travel Desk Executive (Visa Processing)

Job Summary: We are seeking a detail-oriented and proactive Travel Desk Executive to join our corporate team. The ideal candidate will have a minimum of two years of experience in visa processing and a strong background in corporate travel management.

• Assist clients with respect to visa documents
• Coordinate and track all immigration activities end to end process.
• Evaluate and identify the right visa category, as per clients profile.
• Build and maintain close relationship with clients and responded to their queries.
• Maintain periodic Visa status records.
• Resolve client queries directly and indirectly professionally.
• Keeping up-to-date with immigration legislation and continual changes.
• Ensuring process quality and continuous improvement.
• Ensure compliance to internal and external policies and procedures

Key Responsibilities:

• Coordinate Travel Arrangements: Organize and book travel plans, including flights, accommodations, and transportation for employees.
• Visa Processing: Handle visa applications, ensuring all documentation is accurate and submitted on time.
• Travel Itineraries: Prepare and distribute detailed travel itineraries and relevant travel information to employees.
• Vendor Liaison: Communicate with travel agencies, airlines, and hotels to secure competitive rates and ensure quality service.
• Travel Policy Compliance: Ensure all travel arrangements adhere to company travel policies and budget constraints.
• Emergency Management: Manage any travel-related issues or emergencies promptly and efficiently.
• Expense Reporting: Monitor and report travel expenses, ensuring compliance with company policies.
• Industry Knowledge: Stay updated with travel industry trends, regulations, and best practices.

Qualifications:

• Education: Bachelor's degree in Hospitality, Travel Management, Business Administration, or a related field.
• Experience: Minimum of two years in visa processing and corporate travel management.
• Skills:
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in travel booking systems and software.
• Attention to detail and problem-solving skills.
• Ability to handle multiple tasks and prioritize effectively.
• Knowledge of international travel regulations and visa requirements.

Preferred:

• Experience with bulk booking software and technologies like IATA, Amadeus, or Galileo.
• Previous experience in a corporate environment.