Contract Administrator

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, youre joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We dont just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Your Impact Shapes the World at Caterpillar Inc

When you join Caterpillar, youre joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We dont just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Summary

We are seeking a skilled Contract Administrator to join our team who will have the opportunity to champion our India Financial Product Division Team.

The preference for this role is to be based out of Bangalore, Whitefield PSN Office

What you will do

Contract Administrator

Role Definition Conducts concurrent and retrospective reviews of documentation to ensure record accuracy and achieve higher level standards.

Responsibilities

Collecting, analyzing, entering information to prepare contracts.

Communicating with customers, dealers and sales team on contract process details.

Analyzing errors on records and updating documentation processes and procedures to improve accuracy rate.

Providing guidance on the implementation of documentation best practices within a specific unit.

What you will have:

Degree Requirement Degree or equivalent experience desired

Skill Descriptors

Information Capture: Knowledge of the methods, channels and processes to obtain needed information; ability to identify, capture and document relevant business information in an auditable, organized, understandable and easily retrievable manner.

Level Extensive Experience:

Enhances the processes and procedures used in the organizations records retention program.

Uses detailed knowledge of records retention program to conduct training and/or meetings.

Ensures that all exceptions and unusual circumstances are properly captured and reviewed.

Coordinates and monitors the various steps involved in a records retention program.

Helps others understand how the recording of information impacts other business units.

Provides guidance in documenting pertinent information.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision

Level Extensive Experience:

• Evaluates and makes contributions to best practices.
• Processes large quantities of detailed information with high levels of accuracy. Productively balances speed and accuracy.
• Implements a variety of cross-checking approaches and mechanisms.
• Demonstrates expertise in quality assurance tools, techniques, and standards.
• Employs techniques for motivating employees to meet or exceed accuracy goals.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Level Extensive Experience:

Reviews others writing or presentations and provides feedback and coaching.

Adapts documents and presentations for the intended audience.

Demonstrates both empathy and assertiveness when communicating a need or defending a position.

Communicates well downward, upward, and outward.

Employs appropriate methods of persuasion when soliciting agreement.

Maintains focus on the topic at hand

What you will have

• Requires a certified accountant (CA/CMA) with college degree in accounting and 3-4 years of experience in accounting preferably in a manufacturing environment.
• Good accounting background, thorough knowledge of accounting flow and related methods of recording in the General Ledger and knowledge in SAP environment (FI, MM & CO Module).
• Effective communications skills and a good understanding of computer systems especially in MS-Office and Financial Analytics Tool (Power BI, Tableau etc).

Top Candidates Will Also Have:

• Strong background in accounting, cost accounting, investment analysis, Fixed Asset Accounting.
• Strong analytical skills are required to perform detailed financial analysis and strategic plans
• Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Knowledge of techniques and tools that promote effective analysis; ability to determine the root cause of organizational problems and create alternative solutions that resolve these problems.
• Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
• Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Skills desired:

Information Capture: Knowledge of the methods, channels and processes to obtain needed information; ability to identify, capture and document relevant business information in an auditable, organized, understandable and easily retrievable manner.
Level Extensive Experience:
Enhances the processes and procedures used in the organizations records retention program.
Uses detailed knowledge of records retention program to conduct training and/or meetings.
Ensures that all exceptions and unusual circumstances are properly captured and reviewed.
Coordinates and monitors the various steps involved in a records retention program.
Helps others understand how the recording of information impacts other business units.
Provides guidance in documenting pertinent information.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Extensive Experience:
Evaluates and makes contributions to best practices.
Processes large quantities of detailed information with high levels of accuracy.
Productively balances speed and accuracy.
Implements a variety of cross-checking approaches and mechanisms.
Demonstrates expertise in quality assurance tools, techniques, and standards.
Employs techniques for motivating employees to meet or exceed accuracy goals.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Extensive Experience:
Reviews others writing or presentations and provides feedback and coaching.
Adapts documents and presentations for the intended audience.
Demonstrates both empathy and assertiveness when communicating a need or defending a position.
Communicates well downward, upward, and outward.
Employs appropriate methods of persuasion when soliciting agreement.
Maintains focus on the topic at hand.

Initiative: Being proactive and committing to action on self-identified job responsibilities and challenges; ability to seek out work and the drive to accomplish goals.
Level Working Knowledge:
Identifies and exploits own strengths; minimizes limitations.
Provides appropriate degrees of attention to both personal and professional priorities.
Explains how own motivation relates to the workplace.
Utilizes available tools or approaches for increasing knowledge of self-motivation.
Learns and uses resources the organization has to assess and enhance team motivation.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
Recognizes changing demands and priorities; validates changes with management.
Obtains information about how current assignments contribute to organizational goals.
Completes current work according to assigned priorities.
Responds to day-to-day operational priorities while still making progress on project work.
Performs at least 2-3 concurrent activities without reducing productivity.

Data Entry Management: Knowledge of data entry management; ability to manage data entry and report the results during daily work.
Level Working Knowledge:
Maintains the roster of internal and external sources, services and vendors.
Works in a data entry operations center or role.
Documents operation reports or problems in the data entry process.
Participates in major data entry operations department or roles.
Reviews contractual, legal, and ethical access considerations and obligations.

Internal Controls: Knowledge of concept, methods, and processes of internal control; ability to create, implement, evaluate and enhance processes in internal controls.
Level Extensive Experience:
Advises external auditors on the specifics of the organizations internal controls.
Designs and publishes forms used for internal control documentation.
Implements and enhances internal controls in multiple and diverse environments.
Re-engineers business processes for the sake of improving internal controls.
Trains others in processes required for compliance with new internal controls.
Establishes corrective actions for use in cases of financial irregularities or dishonesty.

Contracts Review: Knowledge of the contractual and legal matters related to expenditures (consulting services, maintenance, agreements, acquisitions, outsourcing, etc.); ability to evaluate, interpret and improve the language used in contractual agreements.
Level Extensive Experience:
Coaches others on advanced methods and operational considerations of contract reviews.
Provides appropriate solutions to complex contract problems.
Reviews and ensures compliance with relevant organizational and legal policies and procedures.
Teaches proper evaluation and interpretation of the language used in contracts.
Increases the accuracy and efficiency of contracts review through process improvement.
Assists in designing criteria for reviewing organizational contracts.

What you will get:

• Work Life Harmony
• Earned and medical leave.
• Flexible work arrangements
• Relocation assistance

Holistic Development

• Personal and professional development through Caterpillar s employee resource groups across the globe
• Career developments opportunities with global prospects

Health and Wellness

• Medical coverage -Medical, life and personal accident coverage
• Employee mental wellness assistance program

Financial Wellness

• Employee investment plan
• Pay for performance -Annual incentive Bonus plan.

Additional Information:

Caterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at www.caterpillar.com/careers

Caterpillar is an Equal Opportunity Employer (EEO)

EEO/AA Employer. All qualified individuals, including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Posting Dates:

Caterpillar is an Equal Opportunity Employer (EEO).

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