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171 BP Incorporate International Jobs
Project Administrator
BP Incorporate International
posted 4hr ago
Job Role Insights
Key skills for the job
Job Description
Grade IResponsible for assisting the retail asset management team with a variety of activities relating to the ongoing retail asset portfolio identification and development of advantaged locations in a given area using basic commercial and technical knowledge in order to assist in developing a competitively advantaged retail network. .
Retail Group
Travel Requirement Negligible travel should be expected with this role
Relocation Assistance: This role is eligible for relocation within country
Remote Type: This position is not available for remote working
Skills: Acquisitions and divestments, Acquisitions and divestments, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Creativity and Innovation, Customer centric thinking, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital fluency, Industry knowledge and advocacy, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Partner relationship management, Retail standards and procedures, Retail territory development, Retail training skills, Sector, market, customer and competitor understanding, Site maintenance management {+ 4 more}
Entity:
Customers & Products As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. bp s customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India . This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC.
About the Role
Project Administrator is an individual contributor role supports the execution of all day-to-day projects and portfolio activities. The individual is responsible for creating Purchase Requisition, Purchase orders, entering all change orders in Change Order Tracker for each project/GC contract for reporting. The position will supervise GR/IR balance for vendors to ensure invoices have been processed in a timely fashion, develop PAF and submit for approval Upon project completion submit financial close-out package to Fixed Assets.
What you will deliver
Review approved vendor proposals and build purchase requisitions per brand process
Build Purchase orders per bp s P2P requirements (if required)
Work with the BP team on timelines and deliveries, adjust PO s and advise suppliers
Collect and handle new vendor master setup/changes per BP s requirements
Monitor GR/IR balance for vendors to ensure invoices have been processed in a timely fashion. Remediate as required.
Enter all change orders in Change Order Tracker for each project/GC contract for reporting
Upon receipt of the approved budget for projects, develop PAF and submit for approval.
Monitor processing of PAF to ensure PAF is processed and matches submittal.
Submit supplemental PAF s as required.
Upon project completion submit a financial close-out package to Fixed Assets
Verify all invoices are posted
Close all PO s assigned to the project
Prepare cost report for project
Identify assets to be removed upon replacement
Prepare PO reports from ERP system to show remaining balances - to chase down invoices and for closing of projects.
Prepare ad hoc reports as requested by BP Management.
Work on Business critical and special requests/projects as the need arises
Attend project meetings as the need arises
Backup for other Project Admins when required
Experience and Qualifications
Graduate, preferably in a finance.
Experience
- 4-7 years in Invoice processing
- Experience with SAP and capable of running basic reporting
- Administration experience preferred
- Shift time: 7:00 pm to 2:00 am IST
Skills & Proficiencies
- Willingness to learning new skills and tackle additional responsibilities.
- Strong prioritization skills and can work independently.
- Analytical and problem-solving skills.
- Strong interpersonal and communication skills.
- Strong attention to detail
- Strong MS-Office products skills and willingness to acquire new skills
- Technically savvy and self-sufficient when it comes to various IT / software platforms
You will work with
Procurement for vendor master setup etc.
Finance - financial reporting, platform support and payment processing, accrual calculations and submissions
Asset Management leaders - cross-functional project management and ways of working
Business leadership - tactical project management and delivery with an asset need
Vendors, Title companies etc.
Travel Requirement
Relocation Assistance:
Remote Type:
Skills:
Employment Type: Full Time, Permanent
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