Senior Executive Finance & Accounts

Role & responsibilities

Daily Tasks

1. Invoice Review and Processing

• Validate Transport purchase entries, including material, rate, invoice amount, PO, and approval mail for each invoice.
• Review transport expense and payment entries, ensuring all supporting documents are in place for driver and vendor Settlements.
• Liaise with the Operations (OPS) team to confirm and follow up on daily payment plans, approvals, and document submissions.

2. Outstanding Balances and Reconciliation Reports.

• Download and manage the Daily Movement Report (DMR) to track payment and movement details.
• Perform DMR reviews to ensure accuracy of rates, gate passes, diesel usage, and transporter costs.

3. Vendor Communication Management

• Maintain daily contact with vendors to obtain payment updates and coordinate with the reporting head.

4. Dubai-Related Invoice Details.

• Recording Transactions in Tally: Record and approve sales, purchase, and journal entries in Tally, ensuring adherence to established approval protocols for all daily transactions.
• Reviewing Port Invoices: Review port invoices in alignment with daily DPW statements, maintaining precise records in collaboration with logistics partners.

Weekly Deliverables

1.Creditors Reporting and Comparison:

• Individually assess creditor balances, produce detailed reports, and analyse weekly ageing reports to manage vendor payments effectively.
• Evaluate each creditor balance, generate comprehensive reports, and conduct an analysis of weekly ageing reports for timely vendor payment management.

2. Weekly Financial Reports:

• Gather and compare bill-wise reports to verify data accuracy across different locations.
• Compile and analyse bill-wise reports to ensure consistent data accuracy among various locations.

Monthly Deliverables

1. Reconciliations and Reporting

• Perform interbranch reconciliations for all entries across branches and verify respective bookings.
• Generate Monthly MIS (Management Information System) reports covering a comprehensive
• list of expenses, accruals, vehicle costs, and other financial elements. Prepare detailed stock reports for transportation, ensuring all items are accounted for in the garage visits

2. Vendor Management

• Follow up with vendors for ledger reconciliation and coordinate with statutory departments for unpaid GST lists.
• Perform monthly vendor reconciliations, including verification of payment accuracy and status.

3. Accounts and Lease Entries

• Record monthly lease rent invoices and direct/indirect expense bookings.
• Oversee monthly receipt and remittance documentation, including bank entries, CA certificates, and responses to bank queries.

4. Dubai-Specific Bank Reconciliations

• Ensure bank reconciliations are accurate according to Dubai-specific requirements and Tally entries.

Quarterly Tasks

1. Audit Preparation

• Coordinate quarterly audits, particularly for the transport division, ensuring all required documents are prepared and if there is any discrepancies needs to be addressed and sorted out.

2. Comprehensive Vendor Reconciliation

• Conduct vendor reconciliation to ensure records are up-to-date and all ledgers align with payment schedules.