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based on 13 Reviews

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Facility Manager

Believe

based on 13 Reviews

7-8 years

Mumbai

1 vacancy

Facility Manager

Believe Digital

posted 1d ago

Flexible timing

Key skills for the job

+ 4 more

Manage the overall services provided within the facility
Participate in the relocation and development of our premises internally and externally
Organisation of the communication and administrative relation with renter (preparation of documents, interaction with the rental department, preparation of passes for car entry)
Organization of minor repairs in the office with the involvement of contractors from third parties
Track building upkeep as well as anticipated long- and short-term improvements and maintenance
Keep the surrounding grounds properly cared for and landscaped
Ensure the security of the building by researching and implementing various security measures, such as surveillance cameras or security staff members
Maintain adequate parts inventory and order items as necessary
Maintain and track AMCs, Asset Tagging, Insurance etc.
Work on efficient and hygienic cafeteria services and management.

Vendor Management and Governance:

Manage the relationship with all our suppliers and external service providers (security, housekeeping agencies, electricity, Water, etc.)
Ensure high standard of service and delivery from vendors
Oversee and ensure 100% compliance followed by Vendor, Contractors, Security vendors and conduct regular audits where required.

Budget Management Governance:

Maintaining a budget for office expenses
Tracking budget versus actuals against all line items and track it in line with the finance and budget reporting requirements.

Travel Planning and Co-ordination

Support with domestic and international travel booking and support by liaison closely with the travel partner / vendor
Education and awareness with stakeholders on Travel related guidelines including usage and support on the Travel management portal
Track / Maintain dashboard related to travel requests, accommodation and incidental support
Work with travel partners to get best rates and efficiency where possible.

Compliance CSR:

CSR reporting and compliance from facility and office management
Ensuring that facilities meet government regulations and environmental, health and security standards
Respond to emergency situations or other urgent issues involving the facility

Other Office Management and Support:

Interview and hire facility employees and contractors, such as maintenance staff and janitorial services, security services.
Handle certain administrative tasks, such as preparing reports for facility owners
Allocating and managing space between buildings
Support HR, IT and business teams with engagement related activities, meetings, parties, and support.

You should have:

7-8 yrs of experience in facility management
Bachelor s degree in civil engineering or related discipline, facilities management, or a related field;
Able to read and understand complex electrical, mechanical, plumbing, repairing and automation systems
Working knowledge of electrical, mechanical and HVAC systems
Time-management skills;
familiarity with building upkeep, structural issues, and grounds maintenance;
budgeting skills; interpersonal and communication skills;
Collaboration and team work along with Stakeholder Management

You should be: