Senior Unit Manager - Secretarial

Job PurposeDuties and Responsibilities
A.Secretarial
Apply claims/expense on ESS on behalf of BHs.
Maintain scheduling and event calendars.
Reply to calls and emails on behalf of BHs
Receive and send couriers on behalf of BHs.
Coordinate team based work.
Meet and Greet Visitors
Research when needed. Conduct searches to find needed information, using such sources as the Internet.
Send Daily Thought for the Day & Birthday Mailers to the Mortgages, LAS & PSBL Teams
Setup Meetings and send out invites to all attendees
Send reminders to team for commitments and tasks to be completed.
Keep reminders and make Payments as appropriate Credit Card/Mobile/Insurance/Other
MIS/Trackers
Business MIS
Daily MIS
Travel Calendar MIS
Other duties as assigned

B.Administration
Handle conference and meeting room bookings
Organize Working Team Lunches and coordinate the payment through Finance Team
Maintain hard copy and electronic filing system
Perform photocopying and filing.

C.Travel Coordination
Assist in flight bookings, web check in
Assist in Hotel/Guest House Bookings.
Assist in Cab/Hertz Bookings
Assist in Visa Application if Foreign TravelRequired Qualifications and Experience
"Graduate with min 2-3 years of relevant experience in personal secretary role
Excellent communication skills.
Working knowledge of computers - Good knowledge of: MS Word/Excel/PowerPoint/Outlook essential"