Client Legal Administrator - Company Secretary

Job Description for the Corporate Secretarial & Legal

Work Location - Bangalore

Work Mode - Hybrid

Work Timings - 12 PM to 9 PM IST

About the team:

Welcome to the world of Corporate Secretarial Management! As a professional in this role, you will be at the heart of ensuring the smooth functioning and legal compliance of a portfolio of companies. Your responsibilities will encompass a wide range of essential tasks that are vital to the success and integrity of these entities. Our serving jurisdictions include the BVI, Cayman Islands, Guernsey, Ireland, Jersey, Luxembourg, Netherlands, UK, Hongkong, Australia, & Singapore supported by more than 80 colleagues in the CoSec & Legal team in India (Bangalore and Chennai).

One of your primary duties will be handling all corporate secretarial and administrative matters for the companies under your care, starting from their incorporation to the eventual liquidation of legal entities when required including client correspondence.

Youll be the go-to person for attending board meetings and diligently preparing comprehensive board packs and minutes of the meetings.

Detailed Job Description:

• Handling all corporate secretarial matters for a portfolio of companies including incorporation & liquidation of legal entities.
• Organizing board meetings and preparing board packs and minutes of the meetings.
• Preparing necessary documents for AGM, EGM, board resolutions, liquidations, striking off, etc.
• Assisting with statutory and compliance obligations including filing requirements with the regulatory authorities.
• Maintaining statutory registers and books by keeping them up to date.
• Perform ad hoc client administration and corporate secretarial duties including drafting of documents.
• Processing and organizing client correspondences.
• Collaborate and work closely with the counterparts and or directors in the location.
• Ensure all the trackers are updated on-time without any deviation.
• Ensure process is audit complaint by adhering to process guidelines and procedure document.
• Maintaining and managing 100% accuracy in all the deliverables. Should deploy first-time right approach and ensure proper checks to avoid rework.
• Meeting all the prescribed deadlines for daily, weekly monthly and yearly activities assigned.
• Master the task and perform a quality check.
• Support Leads in preparing and maintaining MIS.

What technical skills, experience, and qualifications do you need?

• Qualified CS (Company Secretary).
• Relevant corporate secretarial or corporate administration experience.
• Understanding of corporate structures and regulations.
• Strong organizational, communication and drafting skills.
• Demonstrated analytical and problem-solving skills with attention to details.
• Critical thinking and customer service skills.
• Good team player, independent, meticulous, proactive, high attention to detail, self-motivated and able to adapt in new challenges and with excellent communication skills.
• Proficient in MS Office applications, in particular Excel, Word and Outlook.
• Organizational and time management skills.