Executive Assistant To CEO

Role & responsibilities

• Diary management Emailing experience essential
• Booking meetings/appointments
• Business travel booking flights, hotels, car hire, etc.
• Organising visas Arranging visa invitation letters to overseas visitors
• Maintaining CEO's travel log
• Maintaining the CEO's planner
• Fielding calls for the CEO and taking messages
• Organising food/refreshments for business lunches
• Provide cover when necessary for other duties- mainly absence reports and incoming/outgoing
  post and Boardroom bookings
• Inputting and updating contact details into Outlook
• Carrying out research for particular projects as requested by the CEO
• Organising corporate & staff events
• Taking minutes at various management meetings and typing up minutes
• Organising interviews/ liaising with other agencies
• Organising CEO's personal hobby insurance, track/test days, flights, and hotels where required.
• Assisting CEO with personal holidays/events
• Ad hoc paperwork & duties

Interpersonal Skills:

• Ability to multitask and experience in dealing with a demanding role and high-level workload
• Ability to prioritize work & manage time effectively and be proactive
• Excellent Organizational skills
• Communication skills the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under
  pressure Self-motivated
• Ability to maintain a high level of discretion