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Executive Assistant To CMD
Axis Ad Print Media (India)
posted 28d ago
Job Role Insights
Flexible timing
Job Description
The roles and responsibilities for this position is asmentioned below:
CMD Support Activities
- Coordinating & Managing CMD Office (personal, card, Access)
Calendar Management
- Managing Leaderships Calendar, Expense etc.
- Approval of attendance and timesheets of their reportees.
- Filling travel expense claims.
- Travel booking, generating boarding passes, filling out travel requests ontheir behalf, and raising purchase orders for their travel.
- Placing orders for their lunch / team lunches / celebrations, as and whenrequired.
CMD Manpower and office support: -
- Assisting CMDS visits, i.e., clients arrival, parking, access to themeeting room, and lunch or snack arrangements during the visit
- CMD & CXO LEVEL Travel arrangements for overall office staff, i.e.,booking flights, accommodations, and ground transfers.
- Ensuring and training staff to file expenses with correct approvals in thelimited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communicationswith stakeholders and clients.
- Prepare and organize documents, reports, and presentations as needed by theExport Head.
- Support the Export Department in various capacities to improve efficiency andworkflow.
- Handle and prioritize incoming correspondence, calls, and requests forassistance with discretion.
- Maintain filing systems and confidentiality of sensitive information anddocuments
Support to Finance: -
- Filling Admin expenses
- Raising purchase order for monthly office purchase sending those purchaseorders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
- Taking provisions on the month end if purchase orders and expenses are notsettled by end of the month.
Requirements
Requirements
CCMD Manpower and office support: -
- Assisting CMDS visits, i.e., clients arrival, parking, access to themeeting room, and lunch or snack arrangements during the visit
- CMD & CXO LEVEL Travel arrangements for overall office staff, i.e.,booking flights, accommodations, and ground transfers.
- Ensuring and training staff to file expenses with correct approvals in thelimited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communicationswith stakeholders and clients.
- Prepare and organize documents, reports, and presentations as needed by theExport Head.
- Support the Export Department in various capacities to improve efficiency andworkflow.
- Handle and prioritize incoming correspondence, calls, and requests forassistance with discretion.
- Maintain filing systems and confidentiality of sensitive information anddocuments
Support to Finance: -
- Filling Admin expenses
- Raising purchase order for monthly office purchase sending those purchaseorders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
- Taking provisions on the month end if purchase orders and expenses are notsettled by end of the month.
Department: Administration& Facilities
Employment Type: Full Time, Permanent
Role Category: Administration
Education
UG: Any Graduate
Key Skills
Travel Management Calendar Management EA
Fixing Appointments PersonalAssistance Secretarial Activities MOM
Employment Type: Full Time, Permanent
Read full job description What people at Axis Ad Print Media (India) are saying
What Axis Ad Print Media (India) employees are saying about work life
based on 4 employees
Flexible timing
Monday to Saturday
Within country
Day Shift
Axis Ad Print Media (India) Benefits
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