Assistant Manager- Tender, Gurgaon

The Opportunity:

We are seeking an experienced Tender Management candidate to oversee and enhance our tendering process. The ideal candidate will identify opportunities, ensure timely tender submissions, monitor vendor registration, and meet pre-qualification criteria. This role involves preparation and submission of comprehensive bid documents, ensuring compliance, and handling pricing on government portals.

This person shall be the point of contact for all Business Managers (internally) and Customers (external Govt & Channel partner) for any coordination and support required by them.

What we’re looking for

Education: The candidate should be Graduate (Preference – Commerce , Science , BBA)

Experience: Total Experience ranging between 7-12 yrs (Preferred 3 years experience in IVD / Biomedical / Medical Device Industry)

5+ years in of rich experience in Bidding Process.

How you will thrive and create an impact

Role requirement

• Opportunity Identification: Actively seek and identify potential tendering opportunities while ensuring error-free preparation and submission of all bids. New Tender Identification from various sources (Tender tiger, T247 , GeM, Dealers , Business Managers etc.)
• Tender Submission: Monitor the tender submission process to ensure adherence to guidelines and compliance requirements. Tender registration on Tender tool and timely update on all evaluation status online on internal tender management tool
• Bid Document Management: Coordination to ensure all bid submission documents compiled, ensuring completeness and accuracy while adhering to customer timelines. Coordinating with all stakeholders (Internal as well as External like Legal, Regulatory, Financial/Accounts, Delivery, Administration/Operations, Officials of partners, end-clients etc.) for completion of bid deliverables
• Commercial Review: Evaluate the commercial aspects of bids, communicating any changes in requirements promptly and submit representations to Government authority whenever required for change recommendations including neutral specifications for wider participation
• Tender Record Maintenance: Maintain a comprehensive record of all tenders and bids on the Organization shared drive and tracking their outcomes and status w.r.t to various e-procurement portals.
• Market Intelligence: Analyze previous bids, conduct competitor analysis, and develop market intelligence to inform strategic decisions and better pricing strategies.
• Financial Management: Coordinate with the finance department for timely preparation of Earnest Money Deposits (EMD) and Performance Bank Guarantees (PBG) and ensuring timely follow-ups on refunds.
• GeM Management: Continuously monitor & strive to improve the companies Government eMarketplace (GeM) ratings. Coordinate with the GeM when required for new category creations, tender clarifications , BID submission , Catalogue upload etc.
• Supporting team on filing the Rate contracts direct / indirect (via channel partners) and onboarding cum working with channel partner on direct bid deals on service fee model . Active RC / Tender data record maintenance of shared drive.
• Preparing custom Bid Plan and executing plans for regular monitoring of bid deliverables.
• Follow-Up Monitoring: Regularly monitor and follow up on Bank Guarantees (BG) and PBG submissions and Payment and Security Refund collections.
• Vendor Registration: Ensure timely vendor registration on government portals and maintain regular follow-ups related to tendering processes.
• WIN loss analysis cum Competive market trend capture on basis of Quoted / Active tenders in the marketplace.
• Must have experienced in Government E-Market Place, Driving Sales and business opportunities in the form of Government bids and tenders through GEM/ E-Procurement Portal.
• Should be able to update product/service catalogue in GEM portal, Deletion or Updating of New product /Specification/prices.
• Prepare all tender documents in the specific formats related to the bid submit the documents in stipulated time limits on the above-mentioned portals.
• Good knowledge of Government Tender Online & Offline Filling. Should have the knowledge of submission of Bids like Bunch Bid, Reverse Bid, Custom Bid and Normal Bid.

Regards,

Vimal Sharma

Email ID: vimal.sharma@avantorsciences.com