Executive - Accounts payable

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable Specialist with 2 to 5 years of experience to join our finance team in Calicut. The ideal candidate will be responsible for processing invoices, reconciling vendor accounts, coordinating with internal departments, and ensuring timely payments to vendors. The role also involves generating financial reports and providing clerical support to meet the organizations financial obligations.

Key Responsibilities:

1. Invoice Posting:
• Accurately process and post invoices into the accounting system after thorough verification of details.
• Address any discrepancies or errors in invoices and coordinate with vendors for corrections as necessary.

1. Departmental Coordination:
• Collaborate with various departments (e.g., procurement, stores) to resolve issues related to invoice processing.
• Ensure all internal teams are aligned and any discrepancies are addressed promptly to maintain smooth operations.

1. Vendor Statement Reconciliation:
• Reconcile Vendor Statements of Account (SOAs), identify and investigate discrepancies, and clear outstanding balances.
• Maintain organized records of reconciliations and work with vendors to resolve any discrepancies.

1. Payments:
• Process vendor payments in a timely and efficient manner while ensuring necessary approvals are obtained.
• Ensure that payments are made promptly to avoid any disruption in vendor relationships or services

1. Vendor Management:
• Act as the primary point of contact for vendors regarding payment-related issues, responding to inquiries and resolving concerns.
• Foster positive relationships with vendors to ensure smooth and timely transactions.

1. Reporting:
• Prepare aging reports, advance payment ledgers, and other accounts payable reports as required by management.
• Provide regular updates on accounts payable status and outstanding vendor payments.

1. Clerical Support:
• Provide clerical support for maintaining accurate records of accounts payable transactions.
• Assist in the preparation of documents, filing, and other administrative duties related to the accounts payable function.

Qualifications & Requirements:

• Education:
• A bachelors degree in Accounting, Finance, or a related field preferred.
• Relevant certifications (e.g., CPA or similar) are a plus.
• Experience:
• 2 to 5 years of experience in an accounts payable or finance role.
• Strong understanding of accounts payable processes and procedures.
• Skills:
• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and Microsoft Excel.
• Excellent attention to detail and accuracy in financial data entry.
• Strong analytical skills with the ability to troubleshoot and resolve discrepancies.
• Effective communication skills to interact with vendors and internal departments.
• Ability to work independently and meet deadlines in a fast-paced environment