Event Management Specialist

Company Description

AstaGuru is a platform established in 2008 for online auctions of 'Contemporary & Modern Indian Art', vintage collectibles, and rare antiques. Led by Mr. Vickram Sethi and Mr. Tushar Sethi, AstaGuru aims to connect buyers and consignors globally without any geographic constraints. The platform showcases prime artworks and exquisite antiques selected through a stringent process to ensure quality and exclusivity.

Role Description

This is a full-time on-site role for an Event Management Specialist located in Mumbai at AstaGuru. The specialist will be responsible for event planning, communication, event management, training, and marketing-related tasks to ensure successful execution of art auctions and events.

Key Responsibilities

Event Planning and Coordination:

• Assist in the planning and execution of company events, product launches, previews, client events, etc.
• Work with internal teams and external vendors to coordinate all event logistics (venue, catering, AV equipment, transportation, etc.).
• Develop event timelines and schedules, ensuring all deadlines are met.
• Prepare event materials, presentations, and event signage as required.

Vendor Management:

• Liaise with vendors, suppliers, and venues to secure contracts and negotiate pricing.
• Oversee the delivery of event materials and services in accordance with agreements.

Event Marketing and Promotion:

• Assist with creating marketing materials for events, including digital and print assets.
• Help promote events through social media, email marketing, and internal communications.
• Monitor event attendance and respond to inquiries as needed.

Budget Management:

• Assist in managing event budgets and tracking expenses to ensure events are cost-effective.
• Prepare cost estimates and maintain accurate records of all event expenditures.

On-Site Event Management:

• Assist in setting up and managing the event on the day, ensuring everything runs smoothly.
• Provide on-site support, overseeing the registration desk, managing event staff, and troubleshooting any issues that arise.

Post-Event Activities:

• Collect feedback from attendees and stakeholders to evaluate the success of the event.
• Assist in preparing post-event reports, summarizing key metrics (attendance, feedback, ROI).
• Ensure post-event follow-up with attendees, sponsors, and partners.

Qualifications

• Event Planning and Event Management skills
• Excellent Communication skills
• Training expertise
• Marketing skills
• Strong organizational and interpersonal skills
• Experience in art or auction industry is a plus
• Bachelor's degree in Event Management, Marketing, Communication, or related field