Associate

JOB DESCRIPTION:

The position is required to work on our Clients Contract Management System (CMS tool). This resource will be responsible to perform CMS contract administrative and execution work for about 80% of the time and contract drafting and review work for about 20% of the time with negotiation support from contract analyst (legal).

This resource shall be required to work in the following areas:

• Assignment
  • Pull the case/contract report daily
  • Duplicate checks as per process guidelines to identify duplicate contract requests triggered in the system
  • Create Case (contract request initiation) in the tool
  • Assign/transfer cases as per client instruction
• Sourcing
  • Review case & verify: Supplier details, Purchase Requisition (PR) / Commodity card, Legal entity and MSA
  • Reach-out for queries to the requestor (decent oral and written communication is a must)
  • Trigger Contract Request Form (CRF) creation via BOT
• Drafting
  • Review contract drafts using client-provided instructions for errors and/or exceptions
  • Create draft & upload contract draft in the CMS tool
  • Convert the request to contract
  • Signatures routing
  • Reviews, if required
  • Manual intervention in case of BOT failure
• The associate should be able to coordinate with the legal associate and get the negotiation process completed
• Execution process
  • Upload executed contract in PR
  • Approve the PR as per process
  • Upload executed draft to case number in the CLM tool
  • Close the case in CLM tool
• Manage the clients CMS repository
• Maintain and update a detailed database of all assignments in a timely manner
• Provide detailed reports on activities performed on a weekly/monthly basis or as and when requested
• Work on specific CMS admin projects for clients and complete the same in a timely manner
• Soft skills required
  • Excellent time management
  • Clear and effective communication
  • Strong ability to prioritize tasks