Finance Officer

Finance / Accounting:

• Preparation of vouchers and review supporting documents, accounting of all expenditure and payments in Accounting/ERP System, processing payments, monthly ledger review, verification of muster rolls for distributable materials, physical verification of assets, fortnightly BRS, archiving & scanning of vouchers on a monthly basis, support to NSO during monthly/annual accounts closure, statutory/ internal/ grant audits, review of bid analysis for procurement of goods & services, maintaining fixed cost allocation tracker, induction to new employees on finance policy & practices, monthly salary allocation amongst grants, review consultancy agreements.
• Responsible for monitoring and providing support to Head Office Finance in grant management w.r.t grant roll out activities, review of grant performance (Budget vs Actual), Grant closure activities. Accountable for Budgeting activities for new grants as well as Project office expenditure budgets, Fund forecasting for project offices and extending necessary support to Head Office Finance Team whenever required.
• Responsible for Cost reliving process (charging project office s Administrative cost to related grants), review of financial transactions, statutory compliances and audit related activities at the project offices.
• Responsible for follow up actions related to Project office MIS reports, Monthly provisioning of expenses, ensuring proper control and Accounting of Fixed Assets and Stock of project offices under his/her jurisdiction
• Ensuring proper record of fixed assets, inventory and other project office related assets, including Annual physical verification of Fixed assets/inventory.
• Support for Financial planning and analysis, Annual budgeting and cash flow forecasting, update MIS in relation to performance.
• Ensure timely and accurate generation of utilization certificates, support Day to day book-keeping and accounting operations.
• Support reviewing and strengthening internal controls.
• Payroll management.
• Vendor management.

Compliance / Regulations / Tax:

• Tax management (GST, IT, FCRA, FEMA).
• Tax queries and litigation.
• Coordination with auditors, tax advisors, legal experts.
• Filings as required by law
• Compliance (with specific emphasis on non-profit compliances).
• Primary point of contact for tax and commercial legal counsel
• Legal and commercial policies.
• Support for agreements / MOUs etc. closures and negotiations, as and when required.

• Risk Management and Insurance.

Statutory Audit:

• Statutory audits, internal audits, external grantor / donor or regulatory audits as and when required.
• Responsible for preparation of Audit schedule (for assigned areas) and consolidating other audit schedule from various team / project offices and data requirement of the statutory auditors
• Responsible for preparation of draft four monthly and Annual Financial Statements
• Responsible for preparing other audit related reports such as variance analysis, ration analysis etc.
• Responsible for coordinating with Head Office and Project Office Finance for Audit related queries.
• Formulating / updating policies / processes as necessary
• Systems implementation / automation / use of technology

General Aspects:

• This is a high visibility, hands-on role in one of India s leading research / environment Not for Profit.
• The problems we deal with are often new, and do not have well established solutions.
• This role will need you to use your experience and technical skills, and combine them with first principles thinking to come up with solutions.
• You will also need to ensure that the highest levels of governance and controls are in place that uphold the trust that grantors / donors / Trustees place on the organization.