Executive Assistant - Mumbai

Role & responsibilities :-

The Executive Assistant (EA) plays a crucial role in providing high-level administrative support to executives, ensuring seamless operations and enabling efficient communication within the organization. This position demands a proactive and resourceful individual capable of handling a wide range of administrative tasks with discretion, professionalism, and attention to detail.

1. Calendar Management:

• Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and organize commitments, ensuring optimal use of executive's time.

2. Communication:

• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion.
• Draft, proofread, and edit documents, emails, and presentations on behalf of the executive.
• Facilitate communication between the executive and various departments within the organization.

3. Administrative Support:

• Provide comprehensive administrative support, including preparing expense reports, managing invoices, and maintaining filing systems.
• Arrange and coordinate meetings, conferences, and events, including logistics, catering, and materials preparation.
• Conduct research and compile data to support executive decision-making processes.

4. Travel Coordination:

• Coordinate complex travel arrangements, including booking flights, accommodation, and transportation.
• Prepare detailed itineraries and travel packs, ensuring executives have all necessary information for their trips.

5. Project Support:

• Assist with special projects as assigned by the executive, which may involve research, data analysis, and presentation preparation.
• Collaborate with other team members to ensure project milestones are met and objectives are achieved.

6. Confidentiality:

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Qualifications:

• Bachelor's degree or equivalent. Open for Freshers
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, anticipate needs, and take initiative.
• Discretion and integrity when handling confidential information.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Strong interpersonal skills, with the ability to build rapport and collaborate effectively with colleagues at all levels.