Executive Assistant

JOB DESCRIPTION

Key Responsibilities:

Administrative Support:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely responses.

Meeting Coordination:

• Schedule and coordinate meetings, including logistics, agendas, and follow-up on action items.
• Take minutes during meetings and distribute them to relevant parties.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project timelines and deliverables, ensuring deadlines are met.

Communication:

• Serve as the primary point of contact for internal and external stakeholders.
• Foster positive relationships with clients, vendors, and team members.

Confidentiality:

• Handle sensitive information with discretion and maintain confidentiality at all times.

Office Management:

• Assist office management in smooth running of the Hyderabad site.

Research and Analysis:

• Conduct research and compile data to support decision-making processes.
• Prepare reports and summaries for executive review.

PROFILE

• Bachelors degree in Business Administration, Communications, or a related field (preferred).
• 3 to 5 years of experience in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion in handling confidential information.