Company Secretary

About us

Advanced Veterinary Care Foundation (AVCF”) is a company incorporated under Section 8 of the Companies Act 2013, set up with support from Tata Trusts in 2018 to build and operate a state-of the art veterinary care hospital in Mahalaxmi, Mumbai called Small Animal Hospital (“SAH”). SAH is the first of its kind veterinary hospital with the aim of providing clinical expertise in the field of veterinary care for small and companion animals. The hospital is situated at G.B.Sakpal Marg, Mahalaxmi, Mumbai, on land owned by MCGM. The hospital has comprehensive treatment facilities including 24*7 emergency services, in-patient facilities and diagnostics capability.

Role Summary:
The Company Secretary will handle the company secretarial, legal, governance, and compliance functions for AVCF. This key role requires ensuring adherence to statutory and regulatory requirements, facilitating Board and shareholder meetings, and maintaining statutory records. The role also involves managing legal contracts and documentation, liaising with regulatory bodies, and advising the Board on corporate governance best practices.

Key Responsibilities:

1. Corporate Governance & Compliance:
• Ensure compliance with the Companies Act, 2013, and other applicable laws and regulations.
• Assist in the formulation and implementation of corporate governance policies.
• Advise the Board and senior management on corporate governance and legal matters.
2. Board Support:
• Organize and coordinate board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs).
• Prepare and maintain accurate minutes of meetings, resolutions, and official records.
• Assist in preparing Board meeting agenda with supporting notes and ensuring timely circulation to the Directors.
• Liaise with Board members and provide administrative support.
3. Regulatory Liaison:
• File necessary statutory documents and reports with government authorities, including the Registrar of Companies (RoC).
• Ensure compliance with tax filings and other statutory obligations.
• Maintain communication with regulatory bodies and respond to their queries.
4. Legal Documentation & Contracts:
• Review, draft, and manage contracts, agreements, and other legal documents.
• Oversee legal proceedings and represent the Company in legal matters when required.
• Ensure that all legal documents are filed, organized, and accessible for audit purposes.
5. Risk Management & Advisory:
• Advise on risk management strategies, corporate structure, and related legal matters.
• Ensure the Company complies with data protection regulations and other applicable laws.
• Advise on potential legal issues or conflicts affecting AVCF operations.
6. Records and Filings:
• Maintain statutory books, including registers of members, and Directors.
• Keep a record of the Company's Articles of Association, Memorandum of Association, and other documents.

Qualifications:

• Education:
• A Qualified Company Secretary with a valid membership in the Institute of Company Secretaries of India (ICSI).
• A degree in law is desirable.
• Experience:
• Minimum of 15 years of experience as Company Secretary in a reputed organization, preferably in the non-profit or healthcare sector.
• Strong understanding of corporate governance and compliance regulations, particularly related to Section 8 companies.
• Skills:
• Excellent communication and interpersonal skills, with the ability to liaise with a variety of stakeholders.
• Strong organizational and time-management skills, with attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Knowledge of legal documentation, filing systems, and regulatory requirements.