Executive Secretary

Key Responsibilities:
Provide high-level administrative support to senior executives, including managing schedules, arranging meetings, and coordinating travel.
Act as the point of contact between executives, employees, clients, and other external partners.
Prepare reports, presentations, and data, and handle correspondence and documentation on behalf of the executives.
Organize and maintain executive office files, records, and databases in a confidential manner.
Manage calendars, coordinate appointments, meetings, and events, ensuring efficient use of executives' time.
Handle incoming and outgoing communications, including emails, phone calls, and other inquiries, prioritizing and responding on behalf of executives when necessary.
Plan and coordinate business trips, prepare detailed travel itineraries, and manage expenses and reimbursements.
Assist in preparing agendas, taking minutes, and following up on action items from executive meetings.

Ability to handle office correspondence independdently.

Effective & professional communication abilities, including being able to communicate at all level with employees/ vendors/clients/guests & shouldbe efficient in preparing the reports of the meetings and proficiency in administrative work.