Executive Assistant

Position: Executive Assistant.

This position would be reporting to Senior Director Operations, Hyderabad, would be responsible for the job responsibilities as described below of an executive assistant based at Hyderabad Location Office.

We deliver the world s most complex projects. Work as part of a collaborative and inclusive team. Enjoy a varied & challenging role.

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Job Responsibility

Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences and personal appointments.

Receives, sorts and distributes incoming mail.

Prepares routine correspondence and routes completed correspondence for signature.

Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors.

Access to and maintaining executives calendar updates

Assists in preparation of routine planning and programs reports while maintaining its confidentiality.

Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce.

Keeps reference files and manuals of policy and procedure up to date.

Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc.

Performs other miscellaneous related duties requested by the company representative.

Coordinate appointments/meetings with internal and 3rd party visitors

Book meeting venues and coordinate travel arrangements

Prepare minutes of meetings, presentations, maintain department s filling system

Communication, Coordination and follow up with team / Vendors

Organizing & managing meetings and events

Knowledge on Terms & Conditions of Purchasing

Preparation of draft LOI / PO, as required

Department Record keeping Monitoring & execution

Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc.

Experience / Expertise

5 years of secretarial experience, preferably in Oil/Gas

A university degree is preferable.

MS Office experience.

Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight

Good interpersonal, written, and verbal communication skills

MS Office Excel, Word, PowerPoint

Report generation