Senior Executive Assistant

• We deliver the world s most complex projects
• Work as part of a collaborative and inclusive team
• Enjoy a varied challenging role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

The Role

As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience.

• Focal POC to Executives team. Screens in coming / outgoing mails, correspondences, and personal appointments.
• Receives, sorts, and distributes incoming mail.
• Prepares routine correspondence and routes completed correspondence for signature.
• Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors.
• Access to and maintaining executives calendar updates.
• Assists in preparation of routine planning and programs reports while maintaining its confidentiality.
• Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce.
• Keeps reference files and manuals of policy and procedure up to date.
• Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc.
• Performs other miscellaneous related duties requested by the company representative.
• Coordinate appointments/meetings with internal and 3rd party visitors.
• Book meeting venues and coordinate travel arrangements.
• Prepare minutes of meetings, presentations, maintain department s filling system.
• Communication, Coordination and follow up with team / Vendors.
• Organizing managing meetings and events.
• Knowledge on Terms Conditions of Purchasing.
• Preparation of draft LOI / PO, as required.
• Department Record keeping Monitoring execution.
• Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc.