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Wood Group

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3.7

based on 420 Reviews

46 Wood Group Jobs

Proposals Administrator

woodplc

3.7

based on 420 Reviews

0-3 years

Chennai

1 vacancy

Proposals Administrator

Wood Group

posted 10d ago

Job Role Insights

Flexible timing

Key skills for the job

Clinical Data Management MS Office CRM Information Security Documentum Bidding

+ 3 more

Job Description

Minimum Qualifications:

Skills are typically acquired through completion of an graduate degree in engineering, science, business administration, or related field
Previous experience in Proposals or related field with strong administration background
Computer skills and knowledge of Microsoft office tools, Word/Excel/PowerPoint
Knowledge of advanced template creation and document/data management level (MS Office, Xait, CRM, and Documentum experience an advantage) is preferred but not essential

Role-Specific Skills:

Strong administrative and organizational skills is required
Development of local and remote relationships across wide-ranging time zones
Excellent communication (written and oral) skills
Ability to work on multiple tasks simultaneously while maintaining focus

Experience

0 - 3 years of experience

Ensure that the content and objective of the Health, Safety, Security, Environmental and Sustainability (HSSE&S), Quality and the Information Security policies are implemented and understood by all supervised staff
Ensure that all proposal administration activities supported by the Proposals Services team are consistent with Wood processes and procedures, strategic planning and business goals
Ensure proposals/bid documents developed comply with mandatory procedures and standards set by the company and respective Business Unit and are in line with proposal best practices.
Take responsibility for administration tasks ensuring bid formatting compliance and grammatical & linguistic accuracy of all bid materials produced
Support all phases of the assigned pursuit tasks from post-strategy development, tender development and documentation to support best-in-class winning proposals
Maintaining the proposals database and document control for all ongoing activities
Support the proposals team with the preparation of weekly and monthly reporting
Support the process and checklist in all document management and communication
On arrival of new enquiries, under the guidance of the Proposals Coordinators, ensure the set up of relevant files and distribute the customer packages to the team, as required. Adherence to procedures and processes is required.
Ensuring the preparation and distribution of key proposal documentation to the relevant teams on time
Support the proposals coordinators in the development and submission of proposals to the BUs, ensuring all timelines are met
Maintain an understanding of current bidding activities to maximise the time allowed for proposal administration for efficiency in the role
Liaise with Proposal Managers/Proposal Coordinators to drive contribution of submitted Proposals / Bids / Sales enablement go-by materials to Wood Knowledge
Support the proposals team in taking a proactive, creative and energetic approach to support best-in-class winning proposals