Project Coordinator

Job Description:

We are looking for an organized and detail-oriented Project Coordinator to assist with the management and smooth execution of various projects across teams. In this role, you will be responsible for organizing, monitoring, and supporting project activities, including tracking deadlines, scheduling meetings, and ensuring smooth communication among all project stakeholders.

Key Responsibilities:

• Document Preparation & Presentation: Prepare and organize documents for meetings, ensuring all necessary information is ready for discussion.
• Project Tracking & Reporting: Maintain and update project timelines, deadlines, and key events in spreadsheets. Track project expenses to ensure budgets are adhered to.
• Document Management: Gather, organize, and store important project documents such as contracts, invoices, reports, and other relevant files for easy access.
• Monitoring Project Applications: Track and monitor applications, reports, exhibits, and other documents related to ongoing projects.
• Scheduling & Coordination: Schedule and set up meetings across various teams, ensuring all relevant stakeholders are included and prepared.
• Team Coordination: Work with Project Managers, Team Leads, and team members (including developers and functional team members) to allocate tasks, track progress, and coordinate efforts across teams.
• Performance Monitoring: Monitor and report on the performance of project stakeholders to ensure milestones and deadlines are being met.
• Administrative Support: Provide general administrative support to ensure smooth project execution, including organizing meetings, tracking communications, and ensuring efficient team collaboration.

Qualifications:

• Communication & Writing Skills: Strong verbal and written communication skills to interact effectively with various stakeholders.
• Technical Skills: Proficient in Gmail, Microsoft Office Suite (especially Excel and Word), and MS Teams/Google Meet for meeting scheduling.
• ERP Software Knowledge: Comfortable operating homegrown ERP software to assist in project management tasks.
• Basic Business Acumen: Ability to understand project requirements and maintain focus on key business objectives.
• Education: A graduate degree, preferably in B Com or BBA, is preferred.