Executive Assistant (to MD) & Program Coordinator

About Wadhwani Innovation Network:
Wadhwani Innovation Network is dedicated to fostering innovation and entrepreneurship to drive economic growth. We connect innovators, industry leaders, and researchers to promote sustainable development and scalable solutions.

Position Overview:
The Programme Coordinator will play a pivotal role in managing and coordinating innovation projects within WIN . This individual will work closely with scientific experts and cross-functional teams to ensure the successful execution of programmes that align with our mission. Key areas of working would be around:

• Data Collection: Gather project data for reporting and analysis.
• Event Coordination: Organize training, quarterly reviews, and annual conferences for stakeholders.
• Administrative Support: Manage databases, events, and communication across centers and teams

Key Responsibilities:

1. Project Management:
• Oversee the planning, execution, and evaluation of innovation projects.
• Develop project timelines, budgets, and resource allocation plans.
• Ensure adherence to project goals and deliverables.
2. Data Management:
• Coordinate the collection, analysis, and interpretation of project-related data.
• Maintain comprehensive databases and documentation for reporting and analysis.
• Facilitate data-driven decision-making processes.
3. Stakeholder Coordination:
• Collaborate with scientific experts, industry partners, and internal teams to drive project success.
• Organize and facilitate meetings, workshops, and presentations.
• Serve as the main point of contact for project-related inquiries.
4. Programme Development:
• Contribute to the design and implementation of innovative programmes that address key challenges in the field.
• Monitor industry trends and best practices to inform programme strategy.
5. Reporting and Communication:
• Prepare regular progress reports and presentations for internal and external stakeholders.
• Communicate project status, challenges, and successes to relevant parties.

Qualifications:

1. Experience & Background

• Project & Innovation Management: Minimum 10 years of experience managing complex projects, ideally with scientific and technical components. (Even if they were managing projects in large organizations in the CEO's office etc. it works)
• Industry Experience: Preferably from a research, innovation, or entrepreneurship ecosystem (e.g., startups or innovation hubs).
• Cross-functional Collaboration: Proven experience working across scientific, industry, and policy stakeholders.

2. Skills & Capabilities

• Project Execution: Ability to develop and oversee timelines, budgets, and resource planning.
• Stakeholder Engagement: Strong relationship-building skills to work with scientists, industry leaders, and internal teams.
• Data Collection & Reporting: Experience with data-driven decision-making and ability to analyze program performance.
• G Event Planning & Coordination: Experience in organizing conferences, training sessions, and stakeholder reviews.
• Communication Skills: Ability to translate technical project details into concise reports and presentations for leadership.

3. Behavioral Traits & Work Ethic

• Adaptability: Ability to work in a fast-paced and evolving environment.
• Problem-Solving: Proactive in identifying challenges and implementing solutions.
• Collaboration & Leadership: Can work across teams and drive programs effectively.
• Attention to Detail: Strong organizational skills to handle data and compliance requirements.