Executive Assistant To Director

Are You:

• Experienced in managing executive calendars and scheduling meetings?
• Skilled in drafting professional emails and correspondence?
• Proficient in using Microsoft Office and Business Management tools like Zoho?
• Familiar with recruitment processes and passionate about talent acquisition?

If you answered yes, we want to hear from you!

Vivre Panels is looking for a proactive and organized Executive Assistant to support our executives and ensure smooth daily operations. This role will focus on administrative support, effective communication, project coordination, and recruitment. The ideal candidate will have experience in providing high-level administrative assistance and thrive in a dynamic work environment.

Key Responsibilities:

• Manage Executive Schedules: Organize calendars, appointments, and travel arrangements efficiently.
• Handle Communication: Draft and manage emails and correspondence on behalf of executives.
• Coordinate Meetings: Schedule meetings, prepare agendas, and take minutes during discussions.
• Support Projects: Assist in tracking project timelines and deliverables, ensuring deadlines are met.
• Maintain Confidentiality: Manage sensitive information and maintain discretion at all times.
• Recruitment Support: Assist in the recruitment process, including sourcing candidates, scheduling interviews, and coordinating onboarding.
• Create Reports: Prepare regular reports to update executives on project status and operational efficiency.

Eligibility Criteria:

• Bachelors degree in Business Administration or a related field (preferred).
• 3-16 years of experience as an Executive Assistant or in a similar administrative role.
• Familiarity with recruitment processes and tools.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office and familiarity with Business Management tools like Zoho.

What We Offer:

• Salary by the 7th of Every Month
• Annual Performance Bonus Scheme
• Competitive Salary & Incentives
• Growth Opportunities
• A Collaborative Work Culture
• Flexible Timings
• Rewards & Recognitions
• Company-Sponsored Events
• Refer A Talent Scheme
• 10 Paid Leaves
• 12 Festive Calendar Holidays

At Vivre Panels, we are committed to fostering a high-performing team that thrives on collaboration and innovation. As a leader in the building materials industry, specializing in Wall Panels, Laminates, and related products, we are expanding rapidly and seeking an Executive Assistant who can support our growth and success.

This role is perfect for a detail-oriented professional who excels in a fast-paced environment and enjoys helping executives achieve their goals while also contributing to our recruitment efforts. If you’re ready to make a significant impact on our team, this is the opportunity for you.