Executive Assistant

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to Connect the world . We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6, 500 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.

Job Description

As an Executive Assistant, your crucial role involves ensuring the smooth functioning of the executive office and fostering effective communication between internal and external stakeholders.

• Manage the executives calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as the primary point of contact for the executive, managing correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors, and partners.
• Prepare agendas, minutes, and action items for meetings, ensuring follow-up on important matters.
• Coordinate logistics for meetings, including room reservations, technology setup, and catering.
• Assist with project coordination, tracking milestones, deadlines, and deliverables.
• Collaborate with cross-functional teams to ensure projects are progressing smoothly.
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism and ethics.
• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Process expense reports and reconcile receipts in a timely manner.
• Build and maintain positive relationships with clients, partners, and stakeholders on behalf of the executive.
• Act as a liaison between the executive and internal teams to facilitate effective communication.
• Assist in planning and coordinating company events, conferences, and special projects.
  

Qualifications

Any undergraduate or postgraduate degree

Minimum Years of Experience: 2-5 years of experience in admin activities.

Additional Information

Location: Bangalore(In-office)

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process.