Executive Assistant To Managing Director- Female

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. The ideal candidate will be a professional who can handle a wide range of executive support tasks, working independently with little or no supervision. This role requires someone who is well-organized, flexible, and enjoys the challenges of supporting a busy executive in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to the CEO, including managing their calendar, scheduling meetings, handling correspondence, and prioritizing tasks.
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, handling inquiries, and managing communication.
• Meeting Coordination: Prepare meeting agendas, take minutes during meetings, and ensure follow-up on action items.
• Travel Arrangements: Arrange travel itineraries, accommodations, and logistics for the CEO, both domestic and international.
• Document Management: Draft, review, and manage various documents, presentations, and reports as required by the CEO.
• Event Planning: Assist in organizing company events, conferences, and meetings, ensuring all details are managed efficiently.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
• Project Management: Assist the CEO with managing projects, tracking deadlines, and ensuring deliverables are met.
• Relationship Management: Build and maintain positive relationships with key stakeholders, clients, and partners.
• Office Management: Oversee the CEOs office operations, including managing office supplies, ensuring smooth functioning of office equipment, and liaising with IT support when necessary.
• Task Coordination: Coordinate with other executive assistants, team members, and departments to ensure seamless communication and task completion.

Qualifications:

• Education: Bachelor's degree
• Experience: Minimum of 3 years of experience in an executive assistant or similar role,
• Skills:
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and under pressure.
• Discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Professional demeanor and appearance.