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1 Universe Simplified Job
Assistant Operations Manager
Universe Simplified
posted 30d ago
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Job Description
Assistant Operations Manager role
The Assistant Operations Manager is responsible for overseeing multiple Tasks and ensuring they are completed within scope, on time, and within budget.
Position Title: Assistant Operations Manager Reporting to: Operations Manager Work hours: Monday to Saturday 9:00 am to 5:00 pm 2nd and 4th Saturdays are off.
2nd and 4th Saturdays are off.
Compensation: INR 4 - 6 lakhs per year (based on relevant experience) Field Office Location: Vaholi village, Kalyan Murbad Road (About 40 minutes from Kalyan station), Thane district, Maharashtra Google map link: https: / / maps.app.goo.gl / WcoZEN3Hr2Qv4jGY6
Full time role and expected to work from the field office.
Candidates living outside of Mumbai should be willing to relocate to Mumbai, closer to the office.
Application Link -
KEY RESPONSIBILITIES:
HR Processes:
- Fellows/Employees/Interns Recruitment plan as per Program Teams requirement.
- Ensure JDs are created and posted, conduct interviews, maintain outcomes of the interviews/ assessments.
- Ensure and review onboarding and offboarding checklist is followed
- Performance and KPIs measurement
- Work with the reporting manager on the culture and team building initiatives
Office Administration
- Coordinate with and review Admin teams responsibilities.
- Ensure all office equipment and assets are maintained and master files are kept updated.
- Any office maintenance requirements are captured and addressed as per the priority.
- Ensure any collaterals and branding requirements are addressed by the team. (ID cards, cut outs for office, banners, standees, visiting cards etc.)
- Plan and execute office events.
Finance Compliance :
- Coordinate with the outsourced Finance function for timely monthly checks and updates on Bill, Cash and Salary registers.
- Coordination with the Finance team and external auditors for annual audit report and closure of financials.
- Review and maintain bank statement, interest certificate, minutes, donor documents, hard copies of Bill, Cash and Salary registers
- Monthly/ Quarterly TDS payments.
- PTEC and PTRC payments as guided by the Finance team
- 80G receipt, 10BD and 10BE review.
- Audit related activities and closure of audit with the Finance team.
- Creating financial reports for funders
Communications:
- Review Communications plan.
- Ensure social media is managed and posts are published as per the frequency set.
- Ensure funder reports are created as per the requirements and communicated.
- Design/review Give India page as created by the team for crowdfunding requirement
*This is not an exhaustive list.
SKILLS COMPETENCIES:
- Manage and work with the team and external stakeholders.
- Strong ownership, execution and decision taking ability to manage the day-to-day tasks in a timely and efficient way.
- Planner and self-starter, taking initiative and responsibility to ensure desired results and outcomes are achieved.
- Being resourceful and flexible to accommodate the dynamics of a work environment.
- Excellent verbal and written communication skills and networking ability to interact with external stakeholders and rapport building with the team.
- Good documentation skills for data management and being process oriented.
- Ability to organize and prioritize work to meet deadlines.
- Strong work ethics with quality outcomes.
EDUCATION EXPERIENCE:
- A minimum relevant experience of at least 4 years is preferred.
- Good knowledge of policies, documents and processes.
- Proficiency in MS Office such as Excel, PowerPoint and Word.
- Basic financial knowledge and budget understanding is required.
- Basic technological knowledge on MS Office.
- Preferred Commerce background.
About Universe Simplified Foundation:
Universe Simplified Foundation (USF) is a Mumbai based non-profit working to make inquiry-driven, STEM (Science, Technology, Engineering, Math) education accessible to all.
Employment Type: Full Time, Permanent
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