Executive Assistant

Role & responsibilities

• Administrative Support: Provide high-level administrative assistance to executives, including calendar management, travel coordination, and meeting preparation.
• Scheduling & Calendar Management: Organize and prioritize meetings, appointments, and events. Ensure executives' time is optimized and adjusted as necessary.
• Communication Management: Handle incoming calls, emails, and correspondence. Prepare and proofread documents, reports, and presentations as needed.
• Meeting Support: Organize meetings, take minutes, track action items, and follow up on deadlines. Prepare agendas and materials as needed.
• Project Management: Assist with various ongoing projects by coordinating timelines, resources, and deadlines. Provide support in tracking progress and compiling reports.
• Confidentiality & Discretion: Handle sensitive information and maintain confidentiality in all dealings with internal and external stakeholders.
• Event Planning: Coordinate events, conferences, and other business functions as required by the executive team.

Qualifications:

• Experience: A minimum of 3 years working as an Executive Assistant or in a similar administrative role, preferably supporting senior-level executives.
• Skills:
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software/tools.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent problem-solving skills and resourcefulness.
• Ability to maintain confidentiality and exercise discretion.
• Interpersonal Skills: Strong interpersonal skills with the ability to communicate effectively across various levels of an organization.

Desired Attributes:

• Ability to work independently with minimal supervision.
• Proactive, self-starter with a positive attitude.
• Strong attention to detail and commitment to excellence.
• Flexibility and adaptability in a fast-paced work environment.

Preferred candidate profile

We are seeking a highly skilled and proactive Executive Assistant with at least 3 years of experience to provide comprehensive support to senior executives. The ideal candidate will be a dynamic, detail-oriented professional with the ability to manage multiple priorities efficiently.

Perks and benefits