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Third Bridge
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Office Operations Coordinator
Third Bridge
posted 1d ago
Flexible timing
Key skills for the job
Based at our Mumbai office, the Workplace Support Coordinator (Evening Shift: 5PM - 2AM) is an essential member of the Workplace Support team. We are looking for someone who can assist with the running of a fast-paced office. Someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn t afraid to roll up their sleeves.
Reporting to the Head of Real Estate, the main responsibilities of this role will include but are not limited to:
Ensuring the office environment is kept clean and tidy, and free from hazards, including but not limited to communal dining areas, open floorplan work stations, conference rooms, and restrooms
Communications with external suppliers, partners, and internal teams
Working closely with the Workplace Support team to ensure high standards across the office
Answering the main reception phone and directing calls
Meeting and greeting guests
Being the first point of contact for the building porter, etc
Taking receipt of and distributing post and deliveries, coordinating outgoing mail
Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard
Setting up in office social events
Liaising with maintenance people and other vendors when they are scheduled to complete works in the office
Assisting with the organisation of staff social events
Experience with office coordination, health and safety, and facilities would be advantageous
Highly organised with a keen eye for detail
The ability to establish strong relationships with suppliers and colleagues
Ability to learn quickly and jump in where needed
A proven ability to work in an extremely fast-paced environment
Excellent written and verbal communication
Ability to make decisions quickly and sort complex, competing priorities
Ability to keep calm in the face of fast change or urgent demands
Ability to interact with senior executives and all levels of the organisation
An understanding of confidentiality issues and the use of discretion
A smart, professional appearance and can-do attitude
How will you be rewarded
The successful candidate must, by the start of the employment, have permission to work in the country they are applying
Employment Type: Full Time, Permanent
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2-4 Yrs
Mumbai