Operations Officer

Job Description-

1. Operational Management:

• Oversee and manage daily operational processes in the educational institution, ensuring efficiency and compliance with school policies.
• Supervise the maintenance and management of facilities, ensuring that they are in good working condition for students and staff.
• Ensure that all resources, such as teaching materials, technology, and infrastructure, are available and in good condition.

2. Administrative Support:

• Provide administrative support to the leadership team, including preparation of reports, managing internal communications, and assisting in the implementation of policies.
• Maintain accurate and updated records of student enrollment, attendance, and other relevant academic data.
• Support the admissions team by helping with student registration, admissions processing, and orientation programs.

3. Student and Staff Services:

• Serve as a point of contact for staff regarding operational inquiries and issues.
• Work with HR to ensure that staff schedules, payroll, and professional development opportunities are managed efficiently.

4. Process Improvement & Compliance:

• Evaluate current operational processes and recommend improvements to enhance efficiency and effectiveness.
• Ensure compliance with regulatory standards, safety protocols, and educational best practices.
• Assist in preparing for audits and inspections, ensuring that the institution meets legal, educational, and safety requirements.

5. Budgeting and Financial Management:

• Assist in the preparation and management of operational budgets.
• Monitor expenditures, track expenses, and report on financial performance related to operational costs.
• Support purchasing and procurement processes to ensure cost-effective management of resources.

6. Technology and Systems Management:

• Oversee the use of educational technology and software systems to support teaching, learning, and administrative functions.
• Coordinate with the IT department to ensure the institutions systems are running smoothly and address any operational technical issues.

7. Stakeholder Liaison:

• Build and maintain positive relationships with key stakeholders, including students, faculty, vendors, parents, and community partners.
• Organize and assist with meetings, presentations, and training sessions related to operations.

Desired Candidate Profile-

• 2-5 years of experience in administration or a related field.
• Strong understanding of budget management principles and practices.
• Excellent organizational skills with attention to detail.
• Anility to work independently with minimal supervision.
• Proficiency in MS Office applications (Word, Excel, etc)