Executive Assistant

Job description

As an Executive Assistant to the Chief Managing Director of a school, your role is multifaceted and pivotal in ensuring the smooth operation of the school and effective support to the top management. Here's an overview of your potential roles and responsibilities:

• Calendar Management: Efficiently manage the Chief Managing Director's schedule, including scheduling appointments, meetings, and events, and ensuring there are no conflicts.
• Communication Liaison: Act as a primary point of contact between the Chief Managing Director and internal staff, external stakeholders, parents, and other members of the school community. This includes managing emails, phone calls, and correspondence.
• Meeting Coordination and Preparation: Organize meetings, prepare agendas, take minutes, and distribute materials as needed. Ensure the Chief Managing Director is well-prepared for all meetings with necessary documents and information.
• Travel Arrangements: Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries for business trips, conferences, and other events.
• Administrative Support: Provide administrative support such as drafting correspondence, preparing reports, presentations, and maintaining records and files.
• Project Management: Assist in managing special projects and initiatives as assigned by the Chief Managing Director. This may involve research, coordination with various departments, and ensuring timely completion of tasks.
• Confidentiality and Discretion: Handle confidential information with the utmost discretion and professionalism. This includes sensitive personnel matters, financial data, and strategic planning information.
• Problem Solving: Address issues and concerns that arise in the Chief Managing Director's absence, making decisions on behalf of the executive when necessary, or routing matters to the appropriate channels for resolution.
• Event Planning and Coordination: Assist in planning and coordinating school events, such as fundraisers, parent-teacher meetings, board meetings, and graduation ceremonies.
• Information Management: Maintain organized electronic and physical filing systems, ensuring easy retrieval of information when needed.
• Budget Monitoring: Assist in monitoring budgetary expenses and preparing financial reports as needed.
• Ad hoc Support: Provide additional support and assistance to the Chief Managing Director as required, which may include personal tasks and errands.

Overall, your role as an Executive Assistant is to be the right hand of the Chief Managing Director, anticipating their needs, managing their time efficiently, and ensuring they can focus on strategic priorities and leadership responsibilities.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹40,000.00 per month

Schedule:

• Day shift
• Fixed shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In persons