Executive Assistant To Managing Director

1. Administrative Support

• Manage the MDs calendar, prioritize appointments, and schedule meetings

efficiently.

• Handle day-to-day correspondence, emails, and follow-ups with

stakeholders.

• Organize domestic and international travel, including flights, accommodation,

and itineraries.

2. Meeting Coordination and Minutes of Meetings

• Organize internal and external meetings; prepare agendas, and record

accurate minutes of meetings (MOM).

• Ensure timely follow-up on action items discussed during meetings.

3. Communication Liaison

• Serve as the primary/secondary point of contact between the MD and

internal/external stakeholders.

• Draft professional emails, letters, and business correspondence as required.

4. Excel and PowerPoint Tasks

Prepare detailed reports, analyse data in Excel, and create presentations for

reviews and meetings.

• Summarize key business insights and highlight important metrics for decision-

making.

5. Project Assistance

• Support the MD in on-going strategic projects and coordinate deliverables

across teams.

• Conduct research, compile data, and provide business-related analysis when

needed.

6. Net Banking and Travel Management

• Assist with secure online banking processes, including fund transfers and

financial approvals.

• Handle last-minute travel bookings and expense reconciliations promptly.

7. Scheduling and Discipline

• Prioritize meetings and engagements while managing overlapping schedules.
• Implement systems to track key deadlines, appointments, and follow-ups.

8. Office Management

• Ensure a well-organized workspace, maintain files, and oversee essential

office tasks.

• Manage expense reports and monitor administrative costs effectively.

Key Requirements:

• Education:

• MBA (Required).
• B.Tech (Preferred).

• Experience:

• Freshers are welcome to apply.
• 2+ years in a similar role is preferred.

• Technical Skills:

• Proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Familiarity with net banking platforms and financial transactions.

• Soft Skills:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to handle confidential information with discretion.
• Exceptional multitasking and problem-solving skills.