Manager - Estimation & Tendering (10-14 yrs)

Job Title: Tendering and Estimation Manager - MEP & Facilities Projects

Location: Kingdom of Saudi Arabia (KSA)

Job Overview: We are seeking an experienced and detail-oriented Tendering and Estimation Engineer specializing in Mechanical, Electrical, and Plumbing (MEP) and Facilities Management projects. The ideal candidate should have in-depth knowledge of bidding processes, material and manpower quotation preparation, and a strong understanding of the KSA market. Experience with SAP Ariba and the British Institute of Cleaning Science (BICSc) standards for soft services rate calculation is essential.

Key Responsibilities:

- Tender Preparation: Lead the preparation of technical and commercial proposals for MEP and Facilities Management projects, ensuring alignment with client requirements, project specifications, and industry standards.

- Estimation & Costing: Prepare accurate and competitive estimates, including material, equipment, labor, and subcontractor costs for MEP systems, facilities management, and soft services.

- Material & Manpower Quotation: Develop comprehensive material and manpower quotations, taking into account local market prices, labor rates, and Saudization requirements.

- Bid Management: Coordinate with various internal departments (procurement, engineering, HR) to gather relevant information for bids, ensuring all proposals meet client deadlines.

- SAP Ariba: Utilize SAP Ariba for sourcing, procurement, and tender management processes, including supplier relationship management and cost analysis.

- BICSc Standards: Apply BICSc standards to calculate accurate rates for soft services (e.g., cleaning, waste management) within facilities projects, ensuring compliance with international best practices.

- Risk Assessment: Identify project risks related to costs, schedule, and resources, and develop mitigation strategies to enhance bid success.

- Documentation: Prepare detailed bid documentation, including technical specifications, drawings, RFP, RFQ, IFB, BOQs, and compliance statements for submission.

- Client Interaction: Engage with clients during tender clarifications, presentations, and negotiations to ensure alignment of project scope and tender deliverables.

- Market Research: Stay updated on market trends, pricing strategies, and regulatory changes in the MEP and Facilities Management sectors in KSA.

- Costing Optimization: Review and analyze cost structures for materials, labor, and equipment to optimize profitability while maintaining quality and compliance with regulations.

- Higher Management Approvals: Interact with higher management to present bids and obtain necessary approvals before submission to ensure alignment with company objectives and financial strategies.

- Follow-up: Track and manage bids after submission, including attending client meetings for bid clarifications, negotiations, and feedback.

- Reports: Draft and maintain Key performance indicators (KPIs) for bid success include win rate, bid-to-win ratio, proposal conversion rate, bid compliance rate, client satisfaction score, time-to-bid, cost of bid, and value of won bids. These metrics assess competitiveness, efficiency, proposal quality, client satisfaction, responsiveness, resource allocation, and business impact, enabling comprehensive bid performance evaluation and improvement.

Qualifications:

- Bachelor's Degree in Engineering (Mechanical & Electrical).

- Total 10 Years of experience with minimum 5 years of experience in tendering and estimation within MEP and Facilities Management projects in KSA.

- Strong understanding of SAP Ariba for procurement and bid management.

- Familiarity with BICSc standards for soft services rate calculation.

- Proven track record of preparing competitive tenders and cost estimates for MEP and facilities projects.

- In-depth knowledge of local KSA market, suppliers, and Saudization requirements.

- Excellent communication and negotiation skills.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software.

- Ability to work under tight deadlines and manage multiple tenders simultaneously.

Preferred Skills:

- Certification in SAP Ariba / Oracle Fusion Cloud Procurement.

- Certification or formal training in BICSc standards.

- Experience in high-profile facilities or mega-projects in the Kingdom of Saudi Arabia.

Job Type: Full-time

Location: KSA-based with the ability to travel for project and client meetings.