Stenographer and Front Desk Executive

Require a Stenographer with minimum 1 years experience for Delhi based architecture firm. The Person should know how to take dictation and type properly afterwards. Should be good in office coordination

Require a Front desk executive with minimum 5 years experience for Delhi based architecture firm. Preferably female. As a Front office executive, the person will be the first point of contact for the company and will provide administrative support across the organization. She will ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Provide basic and accurate information in-person and via phone/email
• Receive and sort daily mail/deliveries/couriers
• Maintain security by following procedures and controlling access
• Update appointment calendars and schedule meetings/appointments
• Coordinating the interview process with Recruitment Team.
• Updating Leave Cards (Maintaining the manual document of the Employees applying for leaves).
• Managing HR related Activities
• Attending queries and escalating it to concerned department
• Vendor management for travel, stationery, office equipment, Office Provisions etc.
• Maintain records of the correspondence
• Managing administrative staff
• Managing Vehicles and office assets
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Maintain confidentiality and handle sensitive information with discretion.

Both should have

• Good presentation and communication skills.
• Excellent problem solving ability.
• Ability to take and action in challenging situations.
• Honest, Hardworking, Adjustable.
• Patience, Capacity to work under pressure.
• Positive attitude towards life.
• Person of moral value.